ORD-2014-005 Ordinance approving Budget Amendment #4-B for Fiscal Year 2013-14 to purchase Rural Curbside Recycling Trucks

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1 _ - 11/ poi q- 014^e14). ' Commissioner Dorosin questioned why the Board needs separate meetings. He said this is all supposed to be transparent, and it should be on the regular agenda. Commissioner McKee said the reason for his proposal of stand-alone events is due to concern about the possibility of a lack of time for this size of a public hearing. Commissioner Pelissier asked if staff could look at the calendar before this decision is made. Michael Talbert suggested starting the meeting an hour early. Chair Jacobs clarified that Michael Talbert will come back with scheduling recommendations if this fails. Michael Talbert said this is correct. Commissioner Price said if this fails she would like to have staff look for a meeting that is lean. Commissioner Gordon said she supports a stand-alone meeting with a work session afterward,just in case it ends early. VOTE: Ayes, 3: Chair Jacobs Commissioner McKee Commissioner Gordon; Nays, 4: Commissioner Dorosin, Commissioner Pelissier, Commissioner Rich, Commissioner Price MOTION FAILS c. Approval of Budget Amendment#4-B to Purchase Rural Curbside Recycling Trucks The Board considered approving Budget Amendment#4-B, for a total of$581,314, authorizing the purchase of two (2) rural curbside recycling trucks from Southern Trucks of Charlotte, North Carolina utilizing the Sole Source exemption from the formal bidding requirement. Gayle Wilson said staff has been delaying the replacement of these trucks, and the current trucks barely function. He said the new trucks are designed to serve both a manual a fully automated system and are versatile for serving the rural area. He said these take about 8 to 9 months to build. He said he realizes that one of the options may not require these trucks; however, staff is going to recommend a similar truck next year in their budget for the multi- family program. He said this means the new trucks would still be used. Commissioner McKee expressed his support for this purchase. A motion was made by Commissioner Pelissier, seconded by Commissioner McKee to: • Approve Budget Amendment#4-B for a total of$581,314 from solid waste enterprise fund reserves for the purchase of the two curbside recycling trucks; and •Approve a Sole Source exemption purchase from Southern Truck of Charlotte, North Carolina to procure the two curbside recycling trucks at a cost of for$287,076 each ($574,152). Commissioner Dorosin asked what would be done with the trucks if curbside recycling was not initiated. Gayle Wilson said he would not request a recycling truck in next year's budget, but would substitute one of these trucks instead. He said he would use the other as a backup for all of the other programs. He said these are the most adaptable trucks that can be found. VOTE: UNANIMOUS d. Potential Orange County Fair—Conceptual Plan and Follow-Up