ORD-2014-005 Ordinance approving Budget Amendment #4-B for Fiscal Year 2013-14 to purchase Rural Curbside Recycling Trucks

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i 2 The Labrie Expert 2000 is the only truck that had an arm that can reach 10 feet to collect carts off the curb and around difficult to maneuver cul-de-sacs and is also the only truck that can store the arm in the body's hopper for easy and ergonomically safe manual collection of bins. The Heil has a maximum reach of six feet and the GS has a maximum'reach of eight feet. There are only two cab and chassis manufacturers (Mack and Crane Carrier) that make a cab- over engine cab with a curbside entry step as low as 18 inches from the ground. Due to the expected number of rural customers that elect to continue using bins, the rural curbside drivers will continue to enter and exit the cab hundreds of times each day. Thus entry height for driver health & safety is a major concern. While the Mack has an initial entry height of 18 inches, it has a second step making the total height over 30 inches. The Recycling Division currently operates Crane Carrier cabs, and it is the only cab manufacturer the makes a low entry cab that has such driver friendly low entry capability that is truly only 18 inches. After researching and testing the trucks, the Recycling Division found the best option to be the Crane Carrier cab and chassis with Labrie Expert 2000 drop frame bodies. North Carolina General Statute (NCGS) 143-129(e) lists the authorized exceptions to the formal bid procedures. NCGS 143-129(e)(g) allows for purchases of apparatus, supplies, materials, or equipment to be purchasing using sole-source exception when: (i) performance or price competition for a product are not available; (ii) a needed product is available from only one source of supply; or (iii) standardization or compatibility is the overriding consideration. Staff has conducted a thorough investigation of the marketplace for Recycling Trucks that will accommodate both bins and roll carts, and the Crane Carrier cab and Chassis with the Labrie Expert 2000 drop frame body is a sole source item and competition is precluded. The Recycling Division would also like to take advantage of three warranty options: a five (5) year transmission warranty for an additional $940 per unit, a three (3) year/150,000 mile after treatment warranty for an additional cost per vehicle of $450 and the three (3) year/150,000 mile engine warranty for an additional $1,800 per unit. Expected delivery time is currently at 8-9 months from date of order. FINANCIAL IMPACT: The total cost of the two recycling trucks is $581,314 ($290,657 each), including tax, tags, decals and GPS antenna. Approval of Budget Amendment #4-B is recommended to allow a mid-year purchase from solid waste enterprise fund reserves. RECOMMENDATION(S): The Manager recommends that the Board: • Approve Budget Amendment #4-B for a total of $581,314 from solid waste enterprise fund reserves for the purchase of the two curbside recycling trucks; and • Approve a Sole Source exemption purchase from Southern Truck of Charlotte, North Carolina to procure the two curbside recycling trucks at a cost of for $287,076 each ($574,152).