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Agenda - 01-31-2014 - 1
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Agenda - 01-31-2014 - 1
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6/2/2015 10:10:59 AM
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BOCC
Date
1/31/2014
Meeting Type
Special Meeting
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Agenda
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1
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Minutes 01-31-2014
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\Board of County Commissioners\Minutes - Approved\2010's\2014
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61 <br /> a News conferences will be planned in advance and coordinated by the <br /> Communication Coordinator <br /> b. A spokesperson for the news conference will be or selected by the Mayor. <br /> 9. Emergency Public Information. The City may experience emergency <br /> situations, which require the dissemination of critical information to the public <br /> and news media. Public information is critical to alerting citizens of an <br /> impending emergency, directing and informing them during the emergency, <br /> performing rumor control and assisting them in the recovery process. In the <br /> event of a disaster or major emergency the City will activate an Emergency <br /> Operations Center (EOC) to manage the overall event and a Public Information <br /> Center to disseminate emergency instructions and related information. <br /> As detailed in Section XI of the city's basic Emergency Operations Plan (EOP), <br /> the Director of Emergency Management will designate an Emergency Public <br /> Information Center (EPIC) when activation of the EOC occurs. A Public <br /> Information Officer (PIO) will then function as the chief spokesperson and be <br /> responsible to manage Public Information Center actions in a coordinated <br /> fashion with the EOC, as well as federal, state and county officials. <br /> The Mayor is designated as the city's primary PIO. A function that will be <br /> supported by trained city staff. <br /> Communications Protocols; Responding to Media Inquiries <br /> The following protocols should be adhered to when City staff and representatives <br /> respond to media inquiries. Direct questions to the Communication Coordinator <br /> 1. City Employee and Representative Responsibilities and Guidelines <br /> It is the responsibility of City employees to immediately notify their supervisors <br /> or department directors of significant events or issue; <br /> 2. Department Director Responsibilities and Guidelines <br /> a. It is the responsibility of department directors to immediately notify the City <br /> Manager or Communication Coordinator of significant events and issues that <br /> occur within their departments that may be of major interest to the general <br /> public. <br /> b. The Department Directors may be asked to respond under their purview. <br /> 3. Media Contact Guidelines <br /> Department Directors <br /> a. Ask about the story's focus, the reporter's deadline and the story <br /> publication date; <br /> b. Respond only to media inquiries within your purview; <br /> C. Administrative staff should give priority to phone calls from reporters. <br /> d. Media inquiries should be responded to within two to four hours of <br /> receiving the request; <br /> e. Do not make judgmental comments about official City policy; <br /> f. Do not offer legal opinions on City policies or activities; <br /> g. Do not discuss City employees or personnel actions; <br /> h. Do not speculate about what action the City will take; <br /> 22 <br />
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