Orange County NC Website
Browse       Search
72 <br />Page 2 of 3 <br />Mr. Jeffrey Thompson <br />January 10, 2014 <br />Public Input for Strategic Programming (Meeting 2): Freelon will meet once with the OCPL Leadership <br />Team to review the outcome of the previous meeting, prioritize gathered information, and plan the <br />second public meeting. At the second public meeting Freelon will report back findings from the first <br />session. We will also conduct a series of more focused exercises to delve deeper into commonly shared <br />priorities and /or themes of particular interest. Part of the effort will be focused on more detailed siting <br />criteria. If a particular site has been identified, exercises may be specific to the conditions of that site <br />option. <br />Final Report (Meeting 3): Freelon will meet twice with the OCPL Leadership Team to review the outcome <br />of the previous meeting, prioritize gathered information, and review preliminary programming <br />documents. We envision a cycle of 2 -3 revisions of the program document which will include projected <br />space allocations, operational adjacencies, and qualitative descriptions based on Leadership Team and <br />public feedback. If a site has been assigned, the program may be projected onto the site to evaluate <br />how it fits the physical conditions of the site. The third and final public meeting will be used to report <br />back findings in the presence of the Board of County Commissioners and interested members of the <br />public. <br />Site Review Due Diligence: We understand that an Orange County team will review an assigned site for <br />the future Southern Branch Library. Freelon will be available to provide input on specific technical <br />questions after review by other members of the due diligence team to help measure compliance with <br />the technical requirements of a branch public library. <br />Deliverables <br />Freelon will submit five (5) hardcopies and one (1) electronic copy of the Final Report. Though the exact <br />contents may vary, the Final Report will generally include: <br />• Executive Summary <br />• Process (including a summary of public sessions and major findings) <br />• Site Selection Criteria <br />• Preliminary Southern Branch Library Program <br />• Program Adjacency Diagram <br />• Component Program Test Fit (of an assigned site) <br />• Next Steps <br />Schedule <br />We understand that a contract for this initial phase of work will be finalized by the end of January 2014. <br />Although no milestone dates have yet been discussed, we anticipate the entire process from our first <br />meeting with the OCPL Leadership Group to the delivery of the Final Report to be approximately 3 -4 <br />months. Based on OCPL's needs this time can be adjusted. <br />Compensation <br />For the above noted scope of services, we propose a lump sum fee of Twenty -Nine Thousand Five <br />Hundred Dollars ($29,500). Fees will be billed on a monthly basis as a percent complete according to <br />the following table: <br />Public Input Facilitation $ 15,000 <br />Strategic Southern Branch Programming $ 10,000 <br />Technical Site Review Assistance $ 1,000 <br />