Orange County NC Website
Browse       Search
17 <br />C. Mark outside of envelope with RFQ No. 5198 and proposal subject, "Southern Branch Library <br />Facilitator Proposal." <br />D. Time is of the essence and any proposal or addenda pertaining thereto received after the <br />announced time and date for submittal, whether by mail or otherwise, will be rejected. It is the <br />sole responsibility of the firm to ensure that their proposal is received by the Purchasing <br />Department personnel before the deadline indicated above. There is nothing in this RFQ that <br />precludes the County from requesting additional information from firms at any time during the <br />qualification process. <br />E. Nothing herein is intended to exclude any responsibilities or in any way restrain or restrict <br />competition. On the contrary, all responsible firms /individuals are encouraged to submit <br />responses. The County of Orange reserves the right to waive any informalities, to reject any <br />and /or all proposals, and to accept any proposal which in its opinion may be in the best interest <br />of the County. <br />F. Qualification packages may be withdrawn by written request prior to submittal deadline <br />IV. PREPARATION <br />A. Firms are to submit qualification packages which present their qualifications and understanding <br />of the services to be performed. Emphasis should be placed on completeness of services <br />offered and clarity of content. All submittals should be complete and carefully worded and must <br />convey all of the information requested by the County. If errors or exceptions are found in the <br />firm's qualification package, or if the package fails to conform to the requirements of the RFQ, <br />the County will be the sole judge as to whether that variance is significant enough to reject the <br />firm's submittal. <br />B. Qualification packages should be prepared simply and economically. All data, materials, and <br />documentation shall be available in a clear, concise form. Orange County does not expect nor <br />will any more favorable consideration be given to submittals with fancy covers or binding, color <br />photographs, sample plans, non - pertinent information on other accomplishments of the firm <br />which have no direct bearing on these projects, resumes of individuals who will not be engaged <br />in the work, or pages of other non - projected related material. Brevity will be appreciated. <br />Submittals shall be limited to twenty -six pages (thirteen sheets of paper), double sided 8Y2 x <br />11, minimum 12 point font. Covers, dividers, Affidavits and Responder's Certification Form do <br />not count in the twenty six (26) page total. <br />C. Firms requiring clarification or interpretation of this RFQ shall make a written request, which <br />shall reach the Orange County Purchasing Department no later than the date and time for <br />submittal of written questions (see Section VI, paragraph C). <br />D. Any interpretation, correction or change of this RFQ will be made by Addendum. Addenda will <br />be mailed or delivered to all who are known by the County Purchasing Department to have <br />received a complete set of RFQ documents. It is the responsibility of the firm to ensure that all <br />Addenda were received. <br />E. All submittals shall provide a straight forward, concise description of firm's ability to satisfy the <br />requirements of the RFQ. <br />F. Qualification packages (and copies) should be bound in a single volume where practical. All <br />documentation submitted with the offer should be bound in that single volume. <br />G. In addition to the transmittal letter, the Non - Collusion Affidavit must be signed by a principal of <br />the firm or an officer of the corporation duly authorized to bind the corporation. <br />Page 2 of 10 <br />