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16 <br />Orange County <br />Financial Services Department — Purchasing Division <br />REQUEST FOR QUALIFICATIONS # 5198 <br />Orange County Public Library Siting Facilitation <br />November 21, 2013 <br />Orange County Public Library is seeking qualified firms to provide the public assessment and facilitation <br />process for the Southern Branch Library pre - design services and engagement. <br />Proposals must be received in the office of the Purchasing Agent, 200 S. Cameron Street, PO Box 8181, <br />Hillsborough, NC 27278 no later than 5 pm (D -EST), December 10, 2013. <br />I. Background <br />In 2012, Orange County Commissioners approved the Southern Branch Library Locational Criteria for siting a <br />new branch library in southern Orange County. See http://oran.gecountync.qov/library/southernbranch.asp. <br />This criteria is divided into two Phases 1) Preliminary Phase — Technical Site Review and Assessment and 2) <br />Primary Phase — Public Input and Assessment. Additionally, the library has just completed a Strategic <br />Planning process that the Board of Commissioners approved on November 5, 2013. <br />http: / /orangecountync.gov /library /documents /OCPL Strategic Plan pdf Orange County is looking for an <br />organization to facilitate the Public Input and Assessment process. This facilitator must have previous <br />experience working with public libraries. <br />The vision and general design guidelines will be used for the future programming, design, construction, and <br />operation of a facility. Architectural and Engineering services for future construction project will be contracted <br />through a separate qualifications based selection process at the appropriate time. <br />II. SCOPE OF SERVICES <br />The selected firm shall be responsible for the work as described in this document. The firm will work with an <br />owner design committee which shall include a representative from the County Manager's office, Asset <br />Management Services Director, Library Services Director, Planning Department Planner II, <br />III. SUBMISSION <br />A. Submittals: Submit two (2) hard copies (duplex on recycled paper), marked "Southern Branch <br />Library Facilitator Proposal" and one electronic submittal. The electronic' version must be a <br />single .pdf file on either a thumb drive or CD Proposals must be received in the office of the <br />Purchasing Agent, 200 S. Cameron Street, PO Box 8181, Hillsborough, NC 27278 no later than <br />5 pm (D -EST), December 10, 2013. <br />B. Qualification packages may be hand - delivered or mailed. If the submittal is sent by mail or <br />commercial express, the Respondent shall be responsible for actual delivery of the qualification <br />package to the proper county office before the deadline. All submittals become property of the <br />County. Request for Qualification packages will not be accepted via fax machine or internet e- <br />mail. <br />Page 1 of 10 <br />