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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: January 23, 2014 <br /> Action Agenda <br /> Item No. 6-k <br /> SUBJECT: Bid Award — Hook Truck for Solid Waste <br /> DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y/N) No <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Warranty Letter Gayle Wilson, Solid Waste, 968-2885 <br /> Pricing Sheet Clarence Grier, 919-245-2453 <br /> PURPOSE: To consider awarding a bid to Freightliner of Austin, 1701 Smith Road, Austin, TX <br /> for a Hook Lift Truck for the Sanitation Division of the Solid Waste Management Department. <br /> BACKGROUND: The 2013-14 budget calls for the replacement of a Hook-Lift Truck. This truck <br /> will be used to service bulk roll-off containers at the County's five (5) solid waste convenience <br /> centers. During FY 2006-07 and FY 2007-08, the Sanitation Division transitioned to a <br /> containerized (roll-off) system for more efficient hauling of various materials. Materials collected <br /> include appliances, clean wood, construction and demolition material, furniture, metal, tires and <br /> yard waste. The expansion of the Walnut Grove Church Road Convenience Center this year <br /> included the conversion to compactor style roll-offs for household garbage and bulky waste, <br /> which also require a roll-off method of hauling. There were two convenience centers that had <br /> additional expanded hours of operation which required increased roll-off hauling. The closure of <br /> the Municipal Solid Waste Landfill on June 30, 2013 has also added considerable time and <br /> significant mileage to the road time necessary current fleet. <br /> North Carolina General Statute (NCGS) 143-129(e)(3) allows local governments to make <br /> purchases through a competitive bidding group purchasing program, which is a formally <br /> organized program that offers competitively obtained purchasing services at discount prices to <br /> two or more public agencies. The Texas Local Government Purchasing Cooperative <br /> (BuyBoard) is a cooperative purchasing group that meets the requirements of NCGS 143- <br /> 129(e)(3). The specific contract number is BuyBoard Contract #358-10. The terms of the <br /> contract call for items to be sold and serviced through a local dealer bid. Triad Freightliner and <br /> Carolina Environmental Systems have been identified as the local dealers (see attached letter). <br /> Staff compiled a list of specifications that meet the County's needs and compared these <br /> specifications to information units bid by The Texas Local Government Purchasing Cooperative. <br /> There were no noted deficiencies and staff determined that all specifications met the County's <br />