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14 <br /> l tract Number 00029953 1 Page 13 of 33 <br /> iii. Rent assistance <br /> 3. Systems Coordination <br /> 1. Coordinated Intake <br /> 2. HMIS <br /> a. Staffing <br /> b. Equipment <br /> The Contractor may only spend funds in categories that were applied for in the NC <br /> ESG application that was submitted to the State prior to the contracting period <br /> January 1, 2014-September 30, 2014. <br /> PERFORMANCE MONITORING/QUALITY ASSURANCE PLAN <br /> I. Spending Rates <br /> A. Contractors must expend 100% of funds and 100% of the matching funds by <br /> September 30, 2014. <br /> B. Contractors are allowed to spend 100% of funds before September 30, 2014. <br /> Documentation: DHHS Fiscal reports <br /> IL Monitoring <br /> For Housing Stability activities, the Contractor will make electronic or paper copies <br /> of intake forms and eligibility screening criteria for a minimum of the first 5 cases <br /> enrolled and the first 3 cases not enrolled into the ESG Housing Stability program. <br /> Copies will be made with names and social security numbers blacked out. Paper <br /> copies will be sent to Housing and Homelessness Unit of the Division of Aging and <br /> Adult Services: Housing and Homelessness-DAAS-DHHS; 2101 MSC, Raleigh,NC <br /> 27699-2101. Copies of additional files may be requested. <br /> For all activities, the Contractor will participate in all monitoring activities, <br /> programmatic and/or fiscal, state and/or federal, field and/or desk monitoring <br /> (materials mailed/emailed in to the state offices). <br /> a. At a minimum, participant file monitoring will include review of <br /> households that were not enrolled into the program, households that are <br /> currently enrolled in the program, and households that have exited the <br /> program (unless no households have yet exited) <br /> i. Fiscal monitoring will include monitoring of fiscal processes, <br /> financial documentation of expenses, and eligibility documentation <br /> in client files. <br /> ii. Programmatic monitoring will also include review of CHIN data <br /> entry and monitoring practices. <br /> iii. For Housing Stability activities only: Participant file monitoring <br /> will include, but is not limited to, eligibility determination and <br /> recertification, Housing Stabilization Action Plans, financial <br /> assistance determination, financial assistance documentation, <br /> referral and follow up documentation, and CHIN consent forms. <br />