Agenda - 01-23-2014 - 6a - Laserfiche WebLink

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24 1 submitting proof of payment to the County 2 • Remit any funds received by the Town as a result of a roll cart grant award to the County 3 within 30 days of receipt of the grant funds. 4 • Negotiate in good faith with the County to finalize a new comprehensive Solid Waste Interlocal 5 Agreement as soon as possible but no later than June 30, 2014 6 • Assist the County with the implementation of a conversion to roll carts for the urban curbside 7 recycling programs as soon as contracts have been approved but no later than July 1, 2014 8 • Include in the Town's 2014/2015 Budget Ordinance a section authorizing the County to charge 9 and collect a fee for urban curbside and multi-family recycling within their town limits and 10 provide urban curbside and multi- family recycling services including new roll carts for all Town 11 residents." 12 13 Michael Talbert said the last point of the letter above is the most important. He said this 14 letter is before the Board tonight because the Town of Chapel Hill will hold their last meeting at 15 the end of November, and there is not adequate time for all boards to act. This letter of intent is 16 proposed as a means to move this forward. 17 He said the recommendation is to execute this letter of intent, and with the approval of 18 the Towns, have the County attorney work on an interim agreement to create the grant funding 19 for the purchase of the carts. He said the County will pick up the balance of this purchase. He 20 said the total purchase of the carts will be just over $1 million, and the anticipated grant 21 proceeds are $214,000. 22 He said, with Board authorization, the manager could award the roll cart bid prior to the 23 Board's return from break in January. 24 Commissioner Dorosin asked if, between now and June 30th, the status quo will 25 continue, regardless of how the Board proceeds. He asked if it was possible that any 26 agreements would go into effect before July 1. 27 Michael Talbert said there is a current arrangement to use reserve funds within solid 28 waste to fund these activities through July 1, 2014. He said that proceeding this way gives the 29 opportunity, on July 1, to do the billing that will replace the 3R fee. He said this will be attached 30 to the property tax. 31 He said the goal is to transition to curbside recycling with roll carts as soon as possible, 32 as it is more effective and efficient. 33 Commissioner Dorosin asked if the program will continue being funded out of reserves 34 through June 30th 35 Michael Talbert said yes. 36 Commissioner Dorosin clarified that the out of pocket cost of the carts will be about 37 $785,000. 38 Michael Talbert said this is correct. 39 Commissioner Dorosin asked if Michael Talbert and the attorney have talked with the 40 Towns and if the Towns are on board with signing letters of intent. 41 Michael Talbert said yes. He said staff has gotten informal commitment from 42 Hillsborough. He said Carrboro has considered this in a public meeting and would like to move 43 forward. He said the Town of Chapel Hill has also instructed their manager to move forward. 44 Commissioner Pelissier referred to the section on financing mechanisms on page 6 of 45 the abstract. She thought there would be a district tax, but the draft appears to say there can 46 be different mechanisms for rural and urban areas. 47 Michael Talbert said tonight's item is only for urban curbside and multi-family within the 48 town limits. He said the draft is just a starting point for the potential of a future district. He said 49 this language is just a starting point.