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Consolidated Agreement FY14 Page 7 of 23 <br /> e. The Department shall mail a signed copy of all final public health Funding Authorizations to <br /> the DPH Budget Office, 1931 Mail Service Center,Raleigh,NC 27699-1931. The <br /> Department shall retain a copy of all Funding Authorizations,the monthly certified electronic <br /> printed screen of the Expenditure Reports with any amendments(via the Aid-to Counties <br /> Website), Consolidated Agreement,Agreement Addenda, Revisions and other financial <br /> records in accordance with the current Records Disposition Schedule for County and District <br /> Health Departments issued by the NC Division of Archives and History,Department of <br /> Cultural Resources and located on their website at: <br /> http://www.ah.dcr.state.nc.us/records/local/default.htm. <br /> f. The Department shall mail a signed original of the Food and Lodging Local Health Department <br /> Budget Form(DPH EH 2948 (A))to the Division of Public Health,Environmental Health <br /> Section,Environmental Health Services Branch,1632 Mail Service Center,Raleigh,NC <br /> 27699-1632. <br /> 2. The Department shall prepare and maintain a Local Appropriations Budget(reflecting the plans to <br /> use local appropriations or earned fees) for each activity covered by this agreement in a manner <br /> consistent with instructions provided in general budgetary guidance from the Division and the <br /> specific guidance from the respective programs and enter that budget information into the <br /> Electronic Aid to Counties Website for each activity funded under this agreement. <br /> a. The Department shall do budget revisions to their Local Appropriation budgets when <br /> appropriations will be increased or decreased and enter that information in the Electronic Aid <br /> to Counties Website. <br /> 3. (Local Earned Revenues)The Department shall observe the following conditions when budgeting <br /> and reporting earned revenues: <br /> a. Locally appropriated funds may not be supplanted by earned revenues from persons, or public <br /> or private third party payors. <br /> b. All earned revenue(officially classified as local funds)must be budgeted and spent in the <br /> program that earned it except, <br /> 1) Revenue generated by WCH Section Programs,except WIC,may be budgeted and <br /> expended(consequently reported)in any WCH Section Program activity. <br /> 2) Revenue generated by a local clinic or program that has no state funded activity budget(no <br /> state/federal funds)should be budgeted and associated expenditures reported in a state <br /> program activity that most closely matches the deliverables of the respective state program. <br /> This process will enable the collection of total expenditures in public health per program. <br /> c. All fees collected shall be used in the current year or succeeding fiscal years. <br /> d. Use of program income generated by the expenditure of Federal categorical funds will be <br /> governed by applicable Federal regulations,including,but not limited to,45 CFR 4. <br /> e. Local Budgets for DHHS Reporting: <br /> 1) After preparing Local Budgets you must use the Allocation/County Line on the Electronic <br /> Aid to Counties Website to show the approved local funding. <br /> i Line item 101 on the Electronic Aid to Counties Website must be used to budget local <br /> appropriations for each program activity,if applicable. <br />