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Consolidated Agmement-FY14 Page 14 of 23 <br /> 19. The State shall be assured that the Department maintains expenditures of locally appropriated <br /> funds (MOE)for maternal health, child health, and family planning program activities equal to,or <br /> greater than,that reported on the Staff Time Activity Report for the period beginning July 1, 1984, <br /> and ending June 30, 1985. This figure will be increased annually based on a federally accepted <br /> inflation index(first updated FY 2000-2001 Agreement.) This revised baseline figure will be <br /> calculated and provided to Departments for use in budget preparation. <br /> 20. For services of the State Laboratory : <br /> a. Provide free or at cost mailers that meet the US Postal Service/DOT UN3373 Biologic <br /> substance shipping and packaging regulations for samples submitted to the State Laboratory only <br /> as ordered via the web-based mailroom ordering system; <br /> b. Assure qualified personnel to process, analyze and report test results; <br /> c. Assure that the State Laboratory maintains CLIA certification; <br /> d. Submit invoices to the local health departments via electronic means; and <br /> e. Collect interest(per N.C.G.S. 147-86.23 and 150-241.1) and a 10%late fee as appropriate; <br /> H. DISBURSEMENT OF FUNDS <br /> 1. The State shall disburse funds to the Department on a monthly basis;monthly disbursements for <br /> each program activity will be based on monthly expenditures reported. <br /> 2. The State shall disburse Food and Lodging funds in accordance with NCAC T15A:18A. 2900— <br /> "Restaurant and Lodging Fee Collection and Inventory Program"in the month following receipt of <br /> the signed, completed, and approved Food&Lodging Local Health Department Request for <br /> Payment Form(DPH EN 2948 (B)). The exception is that Temporary Food Establishment(TFE) <br /> fees MUST be collected by the Department and must be expended to support the food,lodging, <br /> and institution sanitation programs and activities. Such fees shall be deemed to have been <br /> disbursed to the Department upon their collection and shall be reported in the Aid to County <br /> Database on the=line for Activity#874, Category 107—Local Temporary Food <br /> Establishment(TFE—State). <br /> 3. Payments shall be suspended when expenditure reports are not received by the time specified(see <br /> C.4.a.). Payments will resume the month following the receipt of the delinquent expenditure <br /> reports according to the DHHS Controllers office schedule for OSC E-Payments issued in <br /> November or December of each year for the following calendar year. <br /> 4. Total payment by program activity is limited to the total amount of the"Funding Authorization" <br /> and any revisions received after the initial"Funding Authorization"notification. <br /> 5. Final payments for the SFY will be made based on the Final monthly(May services/submitted in <br /> June Report)Expenditure Report. Final payments will be equal to the difference between <br /> approved reported expenditures and the sum of previous payments up to the limits of the approved <br /> budget. Final payments should be made no later than the June OSC E-Payment period per the <br /> DHHS Controller's Office schedule,provided that an Expenditure Report and certification,via the <br /> Aid-to-Counties Website for each month have been received by the DHHS Office of the <br /> Controller. <br /> I. AMENDMENT OF AGREEMENT <br />