Orange County NC Website
Browse       Search
•Images will be exported to a media(external drive array, CD or DVD) and format (PDF) of <br /> OCTO's choosing. Starpoint will deliver two copies of the information for ensured future <br /> access, using Adobe PDFs as directed by OCTO. <br /> •Following digitization, Starpoint will store all boxes for a period of one year for quality <br /> assurance testing and backup at no charge. After that year, Starpoint will contact OCTO to <br /> gain authorization for destruction and destroy said records at no charge and issue a <br /> Certificate of Confidential Destruction. <br /> •Additionally, as a free service, Starpoint will permanently store a copy of all images and <br /> indices for disaster recovery. This backup will be stored in our secure HVAC vault in <br /> Chapel Hill,NC and tested on an annual basis for consistency. <br /> Estimated Budketary Costs <br /> Digital Conversion for all three departments <br /> Estimated 1.2 Cubic Foot <br /> Containers 410 <br /> Estimated Linear Inches of <br /> Charts 5904 <br /> Estimated Images <br /> (based on approx.yield of 1,127,500 <br /> 2,750 duplex images per <br /> container) <br /> Cost of service: <br /> • $0.07 per Image (all-inclusive*) <br /> • Estimated Image Total: 1,127,500 <br /> • Container Cost: $410.00 <br /> • Estimated Image Cost: $78,925.00 <br /> License for Papervision Access <br /> • 5 Concurrent Users $6,250.00 <br /> • Total Budgetary Investment: $85,175.00 <br /> *Includes: <br /> Boxing/Pick-Up of Records <br /> Barcoding Containers and Input into Tracking Database <br /> Transport <br /> 24/7 Access and Retrieval of Documents <br /> Prepping, Scanning and Indexing of All Images <br /> QC of Scanned Data(Comparison of Images to Originals) <br /> Data Delivery as Requested <br /> One Year of Free Storage of Originals <br /> Page 5 <br />