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Page 11 of 40 <br /> refunds (e.g., refundable sales and use taxes pursuant to N.C.G.S. <br /> 105-164.14), rebates, or other items of value received by the <br /> Contractor that have the effect of reducing the cost actually incurred; <br /> (5) Incurred (and be for work performed) within the period of performance <br /> and period covered of this Agreement unless specific authorization <br /> from the Department to the contrary is received; <br /> (6) Satisfactorily documented; <br /> (7) Treated uniformly and consistently under accounting principles and <br /> procedures approved or prescribed by the Department; and <br /> (8) In compliance with U.S. DOT regulations pertaining to allowable costs <br /> at 49 C.F.R. § 18.22 or 490 C.F.R. §19.27, which regulations specify <br /> the applicability of U.S. Office of State Budget and Management <br /> (U.S. OMB) circulars and Federal Acquisition Regulation (FAR) <br /> provisions as follows: <br /> (a1) U.S. OMB Guidance for Grants and Agreements, "Cost <br /> Principles for State, Local, and Indian Tribal Governments <br /> (OMB Circular A-87)", 2 C.F.R. Part 225, applies to Project costs <br /> incurred by a Contractor that is a State, local, or Indian <br /> Tribal government. <br /> (b1) U.S. OMB Guidance for Grants and Agreements, "Cost <br /> Principles for Educational Institutions(OMB Circular A-21), <br /> "2 C.F.R. Part 220, applies to Project costs incurred by a <br /> Contractor that is an institution of higher education. <br /> (c1) U.S. OMB Guidance for Grants and Agreements "Cost <br /> Principles for Non-profit Organizations(OMB Circular <br /> A-122)," 2 C.F.R. Part 230, applies to Project costs incurred by a <br /> Contractor that is a private nonprofit organization. <br /> (d1) FAR, at 48 C.F.R., Subpart 31.2, "Contracts <br /> with Commercial Organizations" applies to Project costs <br /> incurred by a Contractor that is a for-profit organization. <br /> Section 10. Reporting. <br /> a. Re orts. The Contractor shall submit to the Department a progress report <br /> and other such documentation that is requested by Department on a quarterly basis and these <br /> reports shall be due to the Department on or before October 15, January 15, April 15 and July <br /> 15. Such reporting and documentation may include, but not be limited to: operating statistics, <br /> equipment usage, meetings, progress reports, and monthly performance reports. The <br /> Contractor shall collect and submit to the Department such financial statements, data, records, <br /> contracts, and other documents related to the Project as may be deemed necessary by the <br /> Department. Such reports shall include narrative and financial statements of sufficient <br /> substance to be in conformance with the reporting requirements of the Department. Progress <br /> reports throughout the useful life of the project equipment shall be used, in part, to document <br /> utilization of the project equipment. Failure to fully utilize the project equipment in the manner <br /> directed by the Department shall constitute a breach of contract, and after written notification by <br /> the Department, may result in termination of the Agreement or any such remedy as the <br /> Department deems appropriate. <br /> (1). PROGRAM MEASURES. Contractors will submit reports that capture the overall <br /> program measures established by FTA that include gaps in service and ridership as <br /> defined below: <br /> a. Gaps in Service Filled. Provision of transportation options that would <br /> not otherwise be available for older adults and individuals with disabilities measured in <br /> Revised 02/20/13 <br />