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1 APPROVED AUGUST 3 , 1987 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS BUDGET SESSIONS JUNE 22, 1987 The Orange County Board of Commissioners held a budget session for discussion of the 5-Year Capital Improvement Plan on June 22, 1987 at 4: 00 p.m. in the Multipurpose Room of the Southern Orange Complex, Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall, Moses Carey, Jr. , Stephen Halkiotis, John Hartwell and Don Willhoit. STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County Managers William T. Laws and Albert Kittrell, Finance Director Gordon Baker, Recreation Director Mary Anne Black, Clerk to the Board Beverly A. Blythe, Deputy Finance Officer Ken Chavious, Purchasing Director Pam Jones, Public Works Director Wilbur McAdoo, Budget Management Analyst Donna Wagner and Personnel Director Beverly Whitehead. Chair Shirley Marshall asked that the Board consider two policy issues as the 5-Year Capital Improvement Plan (CIP) is discussed. The first is the optional half cent capital reserve and whether the Board might like to see that limited to buildings, land, land and building improvements, enovations, restorations, and lease purchase of equipment over $50, 000. he second is that one of the ways to raise money is the use of the two- thirds net debt reduction. That has traditionally been used for emergen- cies. A policy was adopted at the time this method was used for the Efland sewer project. The Board needs to reaffirm the policy made or to make a new policy on the use of this method of funding. Chair Marshall requested that the County Manager review in detail the CIP and explain the logic and why things are placed where they are and also any surrounding commitments or obligations that might be a part of the total problem that may not have been discussed. RESERVOIR Thompson indicated that the engineer' s estimate for land acquisition for a single reservoir is $4, 000, 000. He indicated the cost would not be more if two reservoirs are built. The only difference would be in the sizing. Chair Marshall questioned the statement which indicated that bond proceeds from a service area which includes all but the OWASA District would be the source of funds for this project. She asked if the management group was working on a plan where work would take place among jurisdictions and therefore not have to limit the service area to other than the OWASA District. Thompson indicated it would be a countywide bond with a countywide service area to continue the interlocking of the two areas of the County. Negotiations are under way which will enable this interlocking o happen. Chair Marshall asked Ken Thompson for project dates as the CIP is teviewed. Thompson stated that the two water committees will be reporting to the Board in about two and one half months. At the present time, the engineer is finishing his work which includes the site committee.