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APPROVED FEBRUARY 1. 1988 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS BUDGET WORK SESSION JUNE 17, 1987 The Orange County Board of Commissioners held a budget work session on June 17, 1987 at 7 : 30 p.m. in the District Courtroom, Hillsborough, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Moses Carey, Jr. , Stephen Halkiotis, John Hartwell and Don Willhoit. STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County Managers William T. Laws and Albert Kittrell, Finance Director Gordon Baker, Clerk to the Board Beverly A. Blythe, Deputy Finance Office Ken Chavious, Purchasing Director Pam Jones, Budget/Management Analyst Donna Wagner, and Director of Personnel Beverly Whitehead. Chair Marshall read a prepared statement about school merger and equity in funding between the two school systems which is attached to these minutes in the Minute Book on page Sue Baker, Chair of the Chapel Hill-Carrboro Board of Education, read a prepared statement in response to a memo from Chair Marshall dated June 5, 1987. That statement is attached to these minutes in the Minute Book on pages . Lindsey Efland, Chair of the Orange County School Board, remarked that the members of the School Board understands the county's budgetary concerns but that they wish to emphasize that their continuation budget, as submitted, was very solid. Agreement has been reached on some items, but some programs will be curtailed if the money is not granted as requested in the continuation budget. Dr. Lunsford, Superintendent of Orange County Schools, brought forth for discussion two issues -- electricity and insurance costs. An amount of $341, 000 has been included in the Manager's recommended budget although $354, 000 was requested and is what is actually needed. Wayne Watts, Business Manager for Orange County distributed a scheduled showing the estimated electricity usage and costs. The County Manager' s recommended budget allows for a 6.5% increase which Watts stated would not be sufficient to cover the anticipated costs. , With reference to the insurance costs, Lunsford stated they had budgeted for a 25% increase and every indication is that the increase will be at least 37%. Both items result in a $45, 000 shortfall. Dr. Lunsford stated that agreement has not been reached on the con- tinuation budget. He explained for the Board the Assistant Principal allotment procedure followed by the State which is based on the number of state paid teachers in each building. Gerry House, Superintendent of Chapel Hill-Carrboro Schools stated a similar situation with electricity and insurance costs. Their continuation budget is about $25, 000 short for these two items. Their main concern is with the expansion budget and not the continuation ,budget. Dr. Lunsford pointed out that the net effect over time of less than a continuation budget has a significant impact on the fund balance. Gerry House stated that monies from their fund balance had been appropriated to help balance the continuation budget. This will leave the fund balance at less than $300, 000.