Minutes - 19851104 - Laserfiche WebLink

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000 55 Gordon Baker indicated that 8% is the minimum amount to be maintained as fund balance available. Chair Willhoit explained that by leaving the extra money in the undesignated account at budget time, the County maintained an amount above the 8% minimum. However, if that amount had been decreased, the County would have fallen below the 8%. Mitch Mumma noted that the fund balance reserved by State Statute is made up substantially by: 1. Intangible tax, 2. 4 cent sales tax, and 3. 1/2 cent sales tax. The 8% figure is based on the year-end expenditures. If that figure increases, the amount required to meet the 8% would likewise increase. Chair Willhoit emphasized that the most compelling argument for having an adequate fund balance is that the staff does not have to spend half their time managing the cash flow or fund balance - that it needs to be of a sufficient level so the Staff can concentrate on other areas. The cost of the personnel action form for the cost-of-living increase was discussed and Ken Thompson indicated that other controls were in place but personnel action forms would be prepared if the Board desired. Rex Price, a partner with Touche Ross, stated that the cost of implementing this suggestion must be wgeighed against the benefit to be derived. In summary Mitch Mumma indicated there is no material weakness in the internal control of the County budget. 2. STATE PLAN DEVELOPMENT FOR CRISIS RELOCATION Charles Cockran, lead planner in the State Division of Emergency Management in the Nuclear Threat Attach section, noted he has been working with Bobby Baker to update the crisis relocation plan, which had never been formally adopted, but which exists in Orange County. The Phase I plan was done in the early part of 1977 which identified certain facilities and buildings available at that time. After the plan has been updated, the State will print that plan and also the natural disaster plan which is also in existence at this time. A community shelter plan will be provided in the plan which will list all the shelters in the County. The citizens in Orange County will be assigned the best shelter spaces. Orange County is likely to receive only the post attack phase with residual radiation and is therefore designated as a host area. The majority of the relocatees in the risk area of Durham County will be directed to the UNC campus in Chapel Hill. This crisis relocation plan will be available for review in about three months. The plan will not work if the bomb would hit without a warning. The plan will only work if there is a buildup of arms. Everyone would be given specific travel times to leave Durham County and arrive in Chapel Hill. In answer to questions from the Board, Cockran indicated that nothing would be stored in the shelters but that the people would bring a supply of food, etc. with them; 1200-1800 vehicles can be moved per lane per hour in accordance with a movement plan; a large number of chemical toilets would be used along with digging trenches, and a plan for moving of the sick and elderly would need to be worked out between the County and the hospitals, nursing homes, etc. EXECUTIVE SESSION Motion was made by Commissioner Carey, seconded by Commissioner Lloyd to go into executive session to discuss (1) litigation and (2) personnel matter.