Agenda - 12-02-2013 - 6g - Laserfiche WebLink

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14 STATE CDBG PROGRAM REGULATIONS Citizen Participation If funded,the grantee will have documentation on file of compliance with citizen participation requirements in the application process 4 NCAC 19L. 1002 (b): publisher's affidavits of notices and minutes signed by the town or county clerk of the two required public hearings. Project Administration ➢ The grantee is responsible for CDBG oversight. If funded,the grantee will supervise the implementation of the project as follows: ➢ The local government manager reviews and signs off on all project reports. ➢ The project administrator or local government staff will present and give at least quarterly written status reports to the elected board. A signed copy of the quarterly report must be submitted to the grant representative for review. ➢ At least two persons from the local government listed on the signatory cards will review and sign off on invoices and requests for payment. ➢ Maintain all project files at the local government offices and make them available to citizens during regular business hours. Audits/Compliance CDBG grantees expending$25,000 or more in a fiscal year are required to have funds audited for the CDBG program. CDBG funds can be used to pay for the CDBG portion of the audit provided the grantee has expended $500,000 or more in the fiscal year in total federal awards(CDBG and other federal funds). If the grantee has expended less than$500,000 in total federal awards,the grantee may budget local funds in the administrative line item in the CDBG application to pay for the CDBG portion of the audit and claim the local administrative funds as local commitment. Housing Substantial Rehabilitation: Any rehabilitation cost above$40,000 per unit or 38 per square foot which would include the Lead Based Paint cost and any other additional funds is considered substantial rehabilitation and requires the prior approval of Cl. Manufactured Homes Policy: Manufactured homes rehabilitated with CDBG funds must be converted into real property(according to G.S. 105-273 paragraph 13)that is owned and occupied by the homeowner prior to any rehabilitation. The CDBG assistance must be secured by a Note and Deed of Trust at the time of rehabilitation. The maximum amount that maybe spent rehabilitating a manufactured home is $20,000. No CDBG funds may be spent to rehabilitate any manufactured home built prior to 1978. In addition,the grantee will adhere to the following: 1. Adopt a financial design for rehabilitation that meets the minimum Cl criteria. The financial design must be submitted to Cl for review.