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qualified interpreter/translator in the event that an individual is not literate in English or has difficulty <br /> understanding the Privacy Notice or associated consent form(s), as applicable. <br /> 2. The Participating Continuum of Care will assist CHIN to monitor that Participating Agencies within <br /> the continuum do not solicit or enter information from clients into the CHIN HMIS unless it is essential <br /> to provide services or conduct evaluation or research. <br /> 3. The Participating Continuum of Care will assist CHIN to monitor that Participating Agencies within <br /> the continuum not to divulge any confidential information received from the CHIN HMIS to any <br /> organization or individual without proper written consent by the client, unless otherwise permitted by <br /> applicable regulations or laws. <br /> 4. The Participating Continuum of Care will assist CHIN to monitor that Participating Agencies within <br /> the continuum to ensure that all persons who are issued a User Identification and Password to the <br /> CHIN HMIS enter into a User Agreement in a form approved by the HMIS Lead Agency, and that all <br /> such persons abide by this Agreement and the Policies and Procedures, including all associated <br /> confidentiality provisions.The Participating Agency will be responsible for oversight of its own related <br /> confidentiality requirements. <br /> 5. The Participating Continuum of Care will assist CHIN to monitor that Participating Agencies within <br /> the continuum make certain that all persons issued a User ID and Password will complete a formal <br /> instruction on privacy and confidentiality and demonstrate mastery of that information, prior to <br /> activation of their User License. <br /> 6. The Participating Continuum of Care acknowledges that ensuring the confidentiality, security and <br /> privacy of any information downloaded from the system by the Participating Agency is strictly the <br /> responsibility of the Participating Agency. <br /> C. Inter-Agency Sharing of Information <br /> 1. The Participating Continuum of Care acknowledges that all forms provided by HMIS Lead Agency <br /> regarding client privacy and confidentiality are shared with the Participating Agency as the baseline <br /> forms. The forms may be modified to indicate the more stringent HMIS sharing restrictions of the <br /> Participating Agency. The modified forms must receive approval from HMIS Lead Agency before <br /> being used. The Participating Agency will review and revise (as necessary)all forms provided by the <br /> HMIS Lead Agency to assure that they are in compliance with the laws, rules and regulations that <br /> govern its organization. <br /> 2. The Participating Continuum of Care and Participating Agencies within the continuum agree to <br /> develop a plan for all routine sharing practices with partnering agencies. CHIN recommends that <br /> Participating Agencies document that plan through a fully executed[Qualified Service Organization <br /> Business Associate Agreement, hereafter known as QSOBA(s)]. <br /> 3. The Participating Continuum of Care and Participating Agencies within the continuum <br /> acknowledge that informed client consent is required before any basic identifying client information is <br /> shared with other agencies in CHIN.The Participating Agency will document client consent on a <br /> CHIN Client Release of Information Form acceptable to the HMIS Lead Agency. <br /> 4. If the client has given approval through a completed consent form, the Participating Agency may <br /> elect to share information according to QSOBA(s), or other document(s)that complies with applicable <br /> laws, rules and regulations, that the Participating Agency has negotiated with other partnering <br /> agencies in CHIN. <br /> 5. The Participating Agency will obtain a separate release from clients regarding release of <br /> restricted information if the Participating Agency intends to share restricted client data within the <br /> CHIN HMIS. Sharing of restricted information must also be planned and documented through a <br /> QSOBA, or other document(s)that complies with applicable laws, rules and regulations. <br />