Orange County NC Website
Browse       Search
II. HMIS LEAD AGENCY RESPONSIBILITIES TO PARTICIPATING AGENCIES WITHIN THE <br /> CONTINUUM OF CARE <br /> 1. HMIS Lead Agency will provide the Participating Agency 24-hour access to the CHIN HMIS data- <br /> gathering system, via Internet connection, subject to force majeure and routine maintenance <br /> procedures. <br /> 2. HMIS Lead Agency will provide HMIS Privacy Notices, Client Release of Information, client <br /> intake, and other forms for use, in conjunction with Participating Agency forms, in local <br /> implementation of the CHIN HMIS functions. <br /> 3. HMIS Lead Agency will provide both initial training and periodic updates to that training for core <br /> staff of the Participating Agency regarding the use of the CHIN HMIS, with the expectation that the <br /> Participating Agency will take responsibility for conveying this information to all Participating Agency <br /> staff using the system. <br /> 4. HMIS Lead Agency will provide basic user support and technical assistance(i.e., general trouble- <br /> shooting and assistance with standard report generation)as described in CHIN's policies and <br /> procedures, which may be amended from time to time as needed ("Policies and Procedures"). <br /> 5. HMIS Lead Agency will not make public reports on client data that identify specific persons, <br /> without prior agency(and where necessary, client) permission. Public reports otherwise published <br /> will be limited to presentation of aggregated data within the CHIN HMIS. <br /> 6. HMIS Lead Agency's publication practices will be governed by policies established by the CHIN <br /> Steering Committee or relevant committees thereof for statewide analysis and will include qualifiers <br /> necessary to clarify the meaning of published findings. <br /> III. PRIVACY AND CONFIDENTIALITY <br /> A. Protection of Client Privacy <br /> 1. The Participating Continuum of Care will assist CHIN in monitoring agency usage within the <br /> continuum and to comply with applicable federal and state laws regarding protection of client privacy. <br /> 2. The Participating Continuum of Care will assist CHIN in monitoring agencies within the continuum <br /> to comply specifically with the requirements set forth in the Homeless Management Information <br /> Systems (HMIS); Data and Technical Standards Final Notice, 69 Fed. Reg. 45,90:3 (July 30, 2004) <br /> and related regulations promulgated by the U.S. Department of Housing and Urban Development <br /> ("HUD")with respect to Homeless Management Information Systems, specifically the March 2010 <br /> Homeless Management Information System (HMIS) Data Standards. <br /> 3. The Participating Continuum of Care will assist CHIN in monitoring agencies within the continuum <br /> comply specifically with Federal confidentiality regulations as contained in the Code of Federal <br /> Regulations, 42 CFR Part 2, regarding disclosure of alcohol and/or drug abuse records. <br /> 4. The Participating Continuum of Care will assist CHIN in monitoring agencies within the continuum <br /> comply specifically with the Health Insurance Portability and Accountability Act of 1996, 45 C.F.R., <br /> Parts 160 & 164, and corresponding regulations established by the U.S. Department of Health and <br /> Human Services, as applicable. <br /> 5. The Participating Continuum of Care will assist CHIN in monitoring agencies within the continuum <br /> comply with all Policies and Procedures pertaining to protection of client privacy. <br /> B. Client Confidentiality <br /> 1. The Participating Continuum of Care will assist CHIN to encourage Participating Agencies within <br /> the continuum to provide written and/or verbal explanation of the CHIN HMIS and to arrange for a <br />