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downloaded from the site either singly or in bulk transmission formats as described <br /> herein. <br /> B. TMA, if requested by County, will provide web-based training to designated County <br /> personnel on TMA's products including both TAXscribe.com and informer.tmal.com <br /> related services. If County asks TMA to conduct on-site training at County facilities or <br /> any other training, and TMA agrees to provide such training, County will pay TMA's <br /> actual, mutually agreed upon expenses associated with that training, including TMA's <br /> travel, food, lodging, and mileage. Reimbursable expenses shall be subject to TMA's <br /> timely submission of valid receipts for any such expenses <br /> C. The County agrees to the following responsibilities for the purpose of reliable <br /> performance of the site and the intended purpose. <br /> a. Delivery of Taxpayer Information. The County will be responsible for providing to <br /> TMA, prior to December 1st of each calendar year preceding the year of service, an <br /> electronic tax roll which contains the account numbers, business names, and location <br /> information that will aid Taxpayers in finding and associating their online listing <br /> account with the correct account numbers as proscribed by the County. This file will <br /> be sent to TMA through a Secure File Transmission Protocol (SFTP) or another <br /> format deemed suitable by both parties. The file should be delivered in a readily <br /> readable format such as XML or CSV with the appropriate identification tags <br /> contained in the file or attached therewith in a separate file delivered at the same time <br /> and place. If the County so elects, it may provide prior year assessment information <br /> for population on the site. Otherwise, the Taxpayer will be allowed to fill in all prior <br /> year plus current year adjustments. The file provided may be limited to account <br /> numbers, business names, and situs address only for matching purposes. <br /> b. Timely Response to Taxpayer Filings. TMA will send to the Tax Administrator or <br /> his/her designee electronic notification of extension requests and business personal <br /> property filings. These electronic notifications will constitute the legal "Delivery <br /> Date" of the referenced material, and it is incumbent on the County to review these <br /> notifications and draw down the full information from the provided resources in a <br /> timely manner. The County agrees that the date of electronic notification of <br /> extension requests and business personal property filings will be the date of such <br /> electronic notification. <br /> c. Acceptable Formats. The County agrees to accept the electronic information received <br /> from TMA in regards to business personal property filings or extension requests in <br /> various forms, including 1) bulk electronic file transmissions where the data is <br /> represented by characters in pre-defined fields representing the information requested <br /> but not necessarily in the same format as the North Carolina Department of Revenue <br /> recommended form but containing in aggregate the same information requested in <br /> that form; 2) as image files which will visually appear the same as the North Carolina <br /> Department of Revenue recommended form but which will be composed of electronic <br /> information received from the Taxpayer, including the represented signature <br /> information (or a conformed signature) in place of a physical ink signature; 3) in a <br /> text file format, either downloaded or otherwise transmitted which will contain the <br /> same information but in various formats; or 4) a printed paper version of the image <br /> file which would include signatures replaced by the electronic equivalent in the <br /> TAXscribe.com system. The County agrees that these are all acceptable forms of <br />