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Starpoint will image all records using Digitech Systems, Inc. (DSI)PaperFlow software. Images <br /> will be captured using Bowe Bell+Howell Spectrum&Plus Scanners at 200 dpi, utilizing the <br /> latest technology available, including ultrasonic multi-feed detection to eliminate missed pages <br /> and any possible user error. <br /> Following a rigorous quality control process, images will be indexed according to client <br /> requirements with the following indicesTatient Name, Date of Birth and chart section. If <br /> possible, Starpoint will populate the demographic information via a department-provided patient <br /> index with information tied to a unique identifier. This strategy would equate to a decreased <br /> reliance on manually indexing, which will increase efficiency and accuracy for export to <br /> Patagonia. Finally, images will be transmitted directly into the Patagonia cloud for Orange <br /> County. Indexing information will match scanned files to existing demographic information in <br /> order to deposit files in the correct patient folders automatically. Any files which do not <br /> successfully match the demographics of an existing patient will appear in a folder for manual <br /> investigation/disposal by clinic staff. <br /> As an additional quality control measure, Starpoint will store a backup copy of all images in our <br /> vault for a full year after the project is completed at no cost. Starpoint will also store the original <br /> hardcopy records for one year at no cost.Additionally, Starpoint offers the added flexibility of <br /> our data migration capabilities, meaning that imaged records can be exported to any document <br /> management system or electronic health record should the Health Department choose to change <br /> EHR vendorsfor any reason in the future or to add a third-party document management solution <br /> such as PaperVision or Laserfiche.. <br /> Starpoint has hundreds of export functions already in place and can use its software partner, <br /> Digitech Systems, to design customized export functions whenever needed for data integration. <br /> For the purposes of the Health Department's specific needs, however, Starpoint is actively <br /> working with Patagonia as a value-add scanning partner in OrangeCounty, as well as in several <br /> other counties statewide. <br /> Starpoint proposes to provide for the safety, security and accessibility of all records by protecting <br /> access and privacy where required. We will accomplish this by: <br /> • Securely relocating records to Starpoint's information management center <br /> • Providing inventory and activity reports to Orange County Health Department <br /> • Giving access to records only to authorized personnel <br /> • Retrieving and delivering records when needed by the Health Department <br /> • Making any additions to inventory as needed by the Health Department <br /> • Confidentially and securely purging and destroying charts as needed by the <br /> Health Department <br /> Starpoint proposes to provide all hardware, labor and expertise to complete the relocation of <br /> existing records, document preparation, scanning, indexing,page by page quality control <br /> comparisons (QC), data export, data delivery and document destruction (if desired). Starpoint <br /> will also provide one year of free storage in a secure, HIPAA-compliant environment at our <br /> Chapel Hill facility. Starpoint will maintain continuity of access throughout the scanning process <br /> with digital transmission of requested files available at no additional charge to the Health <br /> Department. <br /> 3 <br />