1996 S Criminal Justice Parternership Program Contract - Freedom House $166,320

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without prior approval of the North Carolina Department of Correction Criminal Justice Partnership Program E. Procurement Standards and Procedures: Grantees shall meet the minimum requirements for procurement standards and procedures contained in State law as further limited in this paragraph. All procurement shall be accomplished by obtaining adequate and effective competition to the maximum practicable extent consistent with the value and specification of supplies and services to be produced. Publicly advertised procurement with sealed bids and public openings shall be the preferred method. A system of contract administration shall be maintained to assure the following: (1) contractor conformity with the terms, conditions, and specifications of the contract purchase order and(2) adequate follow up of all deliveries. The Grantee must maintain procurement records which provide documentation of procurement action including the justification for sole or single source or the negotiated method of procurement. The "cost plus a percentage of cost" method of contracting shall not be used. F. Letting of Purchase Contracts: All purchases of fiuniture, fixtures, equipment, materials and supplies for the project described in the approved application shall be made at the lowest possible reasonable price. The Grantee agrees to adhere to the following requirements in making such purchases: (a)when the purchase will require more than $1,000 but less than$2,500,informal bids shall be awarded to the lowest responsible bidder, taking into consideration quality,performance and the time specified for performance; (b) all other purchases shall be made through the Grantee's normal commercial purchasing procedures. The North Carolina Department of Correction Criminal Justice Partnership Program reserves the right to establish the price or set the allowable cost value of any items acquired by the Grantee without compliance with these provisions. All new automobiles purchased with project funds must follow formal bid procedures. This procedure involves soliciting sealed bids from qualified sources of supply. The requirement is legally advertised and bids are opened in public. At least two responsible bids must be received and the lowest bid must be accepted. V. Allowable/Non-allowable Costs A. Allowable Costs: The allowability of costs incurred under any grant shall be determined in accordance with the general principles of allowability and standards set by the North Carolina Department of Correction Criminal Justice Partnership Program If the allowability of an expenditure cannot be determined because records or documentation are inadequate, the questionable cost shall be disallowed. B. Expenses Not allowable: The Grantees may not expend grant funds for the following: (a)items not part of the approved budget;(b)purchase of land;(c)purchase of buildings or payment of real estate mortgages or taxes,unless specifically provided for in the grant agreement;(d) entertainment;(e)purchase of automobiles or other automotive vehicles 6