Agenda - 11-04-1996 - 9d - Laserfiche WebLink

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Note: Change reference to SCS and SA0 to NRCS where appropriate E:�iIBIT 3 22 LETTERHEAD Date Mr. Dan J. Jones P.O. Box 67 Boiling Springs, NC 28017 Dear Mr. Jones: At an official meeting of the Board of Supervisors, Cleveland Soil and water Conservation District, on May 11, 1989, you were designated Contracting Officer. You are hereby appointed with full authority to act for the District in arranging for, awarding, and administering a contract for Emergency Watershed repair work in Knob Creek Watershed. Enclosed is a copy of the project agreement for the works of improvement. You should become thoroughly familiar with its terms and conditions in order to carry out your duties as Contracting officer. You will work closely with the State Administrative Officer (SAO) , the Government Representative (GR) , and other representatives of the Soil Conservation Service (SCS) in performing your duties. These duties include, but are not necessarily limited to, the following: 1. Prepare the Notice to Prospective Bidders and the Invitation for Bids and release them after obtaining the written approval of the SAO on the format and contents. 2 . Receive, protect, and open bids. Determine the low qualified bidder. In making this determination, you will evaluate the bidder's experience, equipment, financial status, and existing work commitments. 3 . Submit the low bidder's file and an abstract of all bids received together with your recommendation to the SAO for written approval, prior to award. 4. Award the contract and give appropriate notices. 5. Obtain the approval of the SAO before accepting the performance and payment bonds and issuing the Notice to Proceed. 6. Require the contractor to furnish a list of all proposed subcontractors and the extent of work to be done by each prior to commencement of work by any subcontractor. Obtain the concurrence of the SAO before giving your approval of any subcontractor.