Agenda - 11-12-2013 - 3 - Laserfiche WebLink

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7 The compilation of the department director surveys revealed the most commonly identified wants and needs as: 1. Dedicated employee break rooms 2 More conference /"flexible space" rooms 3. Additional storage areas 4. Ergonomically correct work stations 5. More dedicated records storage rooms Although the department director surveys identified a need for more of the above listed spaces and features, the ECS' space analysis reaches a different conclusion. Orange County's space utilization within its current office space (dedicated portions of office buildings) range from 143 square feet of office space per person to 1,219 square feet per person, with an average of 403 square feet of office space per person. This average space per person is based on the provided assigned square feet per department. These assigned spaces reportedly include expansion capability recommended in previous space studies. The County facilities provide space with planned growth (roughly 20 %) to assist in offsetting the need to add new space in the future. In general, usable square footage is made up of all the square footage within a department's space including office, hallway, lobby, and dedicated conference room spaces. This ratio does not include dedicated storage space, and other non - office space, within the office buildings. Industry standards provide a standard range of between 200 and 250 square feet of usable office space square footage per person'. In addition to the current occupied office spaces, Orange County currently has significant areas of under- utilized and unoccupied /unassigned spaces designed for office use within several existing buildings. These buildings include the Link Government Services Center, the Government Services Annex building, and the Asset Management Services North (Fleet and Surplus Services) Administration Building. Table 1 presents the three most efficient and inefficient properties and /or departments from a space use standpoint (usable square feet per person). Table 4 of the full report includes a summary of all County facilities evaluated and their usable square footage per person. Table 1 Efficient and Inefficient Property Summary— Useable Square Footage Per Person Efficient Properties /Depts USF /person Inefficient Properties /Depts USF /person 1. Soil and Water-Env 143 1. Elections - Gov 1,219 and Ag Bldg Services Annex 2. Attorney - Link Gov. 160 2. Revenue - Gateway 369 Center Center 3. Land Records — 170 3. Planning and Insp. 373 Gateway Center — West Campus Office Limited Physical Assessment In conjunction with the space uses study, ECS conducted a limited physical assessment of Orange County facilities. The limited physical assessment utilized "walk- through" observations, RSMeans 1 IFMA is the International Facilities Management Association and their guidelines for definition of office space can be found at www.IFMA.org.