Agenda - 11-12-2013 - 3 - Laserfiche WebLink

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o Attachment B 6 ECS CAROLINAS, LLP `setting the Standard for Service" � Geotechnical • Construction Materials • Environmental • Facilities NC Registered Bgineenng Firm F -1078 October 23, 2013 Mr. Jeff Thompson Orange County Asset Management Services PO Box 8181 Hillsborough, North Carolina 27278 Reference: Executive Summary of Limited Facilities Consulting Services Orange County Facilities ECS Project No. 06 -20784 Dear Mr. Thompson: ECS Carolinas, LLC, along with our sub - consultant, Facility Futures (ECS will be defined as ECS Carolinas and Facility Futures for the remainder of this report), provided our services in accordance with our authorized proposal 06:16742. Please find the attached executive summary of the work completed to date. Puraose The purpose of this report is to provide the first step in developing the tools to allow Orange County to serve its constituents as it pertains to the management of their facilities. The baseline financial and space studies will allow future decisions to be based upon an objective snapshot of Orange County Facilities as of August, 2013. Future decisions will affect the results of this study, but the framework for determining financial and space efficiencies is in place and can be updated and modified by Orange County Staff. Space Use Study ECS conducted field site visits, interviewed Asset Management Staff, reviewed previous space utilization surveys, and developed /reviewed space utilization surveys completed by department directors to update the previous Orange County Facilities Space Studies. ECS also obtained detailed space use drawings and square footage information from Asset Management Services. These information sources were used to prepare an efficiency of space use summary on a square foot basis. Departmental wants and needs within assigned portions of facilities were identified within a majority of completed departmental space utilization surveys. Detailed survey responses are presented in Attachment 1. Of the County's approximately 798,000 total gross square feet of building space, ECS has focused its space use study on approximately 109,000 usable (291,000 gross) square feet of general administration /office space, assigned departmental storage space, and currently unassigned spaces designed for non - Court /Judicial /Law Enforcement office use. ECS did not conduct space studies for County enterprise fund spaces (Orange County Solid Waste and SportsPlex), leased spaces (Builders FirstSource, Terradotta space at 501 West Franklin Street, Piedmont Food and Agricultural Processing Center), and park administration spaces. 9001 Glenwood Avenue, Raleigh, NC • 27617 -7505 • T: 919 - 861 -9910 • F: 919 - 861 -9911 • www.ecslimited.com ECS Capitol Services, PLLC • ECS Carolinas, LLP • ECS Central, PLLC • ECS Florida, LLC • ECS Mid - Atlantic, LLC • ECS Midwest, LLC • ECS Southeast, LLC • ECS Texas, LLP