Agenda - 11-12-2013 - 3 - Laserfiche WebLink

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36 inactive files from the Annex and they will be housed in the Link building. HR feels they need more space, in addition to the off -site storage in DEAPR, however, they would wait to validate that after the scanning is complete 7. HR offers New Employee Orientation almost every Monday, and other training throughout the month. Nice to have- a break room with a kitchen sink, refrigerator, ice maker, and tables for participants to use for lunch or to make a phone call. There is also enough space to have a quiet room /lounge space /fitnessarea for employees to use. Housing, Human Rights and Community Development (Whitted Human Services Center) 1. The offices are small so the work stations take up most of the space in our tiny offices. 2. Thermal comfort is elusive. For example, many offices were over 90 degrees this summer. In 3 -5 years • Consistent In 5 -10 years • Consistent Library 1. Library was designed in the manner of a regular office building; therefore it is not ideal for unimpeded view or flow of materials and the public in need of assistance. Limited space for collaborative and individual public work spaces. 2. The 2 story design can inhibit communicption between the departments on a daily basis; also, materials have to be sent to the 2n floor via the public elevator. There is a definite lack of storage for discarded materials, office, future staffing, and programming supplies. In essence, the library was retro- fitted to the shell of an office building. 3. In all areas of the library all available space in the offices has been maximized. This limits additions and expansions of services outlined in the Strategic Plan. 4. Too cold and damp, especially in the large meeting room. Temperatures can fluctuate between the 2 floors and even in Administration. 5. Could use more space for office supplies for 3 branches, discarded materials and programming supplies 6. The shared office spaces mean that when staff visits a colleague in another department they are often interrupting the work of their officemate as well. This is a barrier to open inter - departmental communication. The only other easily accessible spaces are public spaces, or the break room. Neither is well- suited for work - related conversations. This is the number one concern. Shared office space means that it is challenging to conduct confidential conversations or find a quiet space to think when needed. The only place to do this is library study rooms, which are not sound -proof and not always available. When these rooms are booked, public access to them is limited. Dedicated, unassigned staff meeting spaces would go a long way toward helping this issue. 7. While the WCOB training room is nice, it would be a great benefit to have another space in the library for this purpose that we did not have to compete with the public to use. Department training might be conducted more often if scheduling a room weren't such a challenge.