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3 <br />Attachment A <br />Space Study Framework (BOCC adopted on June 18, 2013) <br />1. Purpose: <br />The purpose of this space study framework is to provide staff a Board adopted set of <br />guidelines to systematically inventory, assess, and manage County facility needs on a <br />continuous basis. Specifically, the framework addresses: <br />a. Space inventory (facility report updated May 2013) <br />b. Projected space requirements through 2020 (short term; extended from <br />original target of meeting needs up to 2010 in 2005 space study update) <br />c. Projected space needs that may fall beyond 2020 time frame (long term; <br />extended from original target of meeting needs up to 2010 in 2005 space <br />study update) <br />d. Identified space issues that may affect quality of service to County <br />customers <br />e. The systematic gathering, review and management of departmental space <br />needs that impact services (i.e. service trends, locational needs, <br />technology, growth and /or contraction) <br />f. The presentation of options and recommendations to the Board that <br />prioritize, optimize, manage, and ultimately meet County space needs in a <br />reasonable and useful manner <br />2. Guiding Principles: <br />a. Board Adopted in 2001: <br />• Co- location of departments with similar functions and /or those that <br />serve the same customer base <br />• Consolidation of County operations to as few sites as may be <br />practicable in an attempt to gain operational efficiency and <br />customer access <br />• <br />Owning facilities in which County operations are located, as <br />opposed to leasing, except where there exists a compelling <br />business reason to do so <br />b. Additional Guiding Principle Board Adopted in 2005: <br />. Building and maintaining facilities and spaces according to <br />sustainable practices and high performance building standards <br />(Board adopted Environmental Responsibility Goals) <br />c. Suggested Principle for Board Adoption in 2013: <br />• Evaluation of the relative cost and benefit of facilities use where <br />those facilities are stressed — "fully and /or practically depreciated ". <br />This principle is necessary in order to manage the facility to its <br />highest and best use while planning and providing for the <br />potentially displaced space need. <br />