Agenda - 11-12-2013 - 3 - Laserfiche WebLink

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/.' Space Study Suaaestions for Consideration Relocate Elections' equipment from the Government Services Annex to either the Environmental and Agricultural Center or Hillsborough Commons. Both buildings have available dedicated storage space that would be much more efficient and appropriate spaces to store the election equipment and various election materials. The vacated space in the Annex could easily be upgraded and freshened up with new flooring, ceilings, lighting and paint. 2. Similar to the Annex space, the vacant North Administration building could be easily and quickly freshened up and used for a small department if another building were to reach capacity. 3. Going forward, the County should incorporate the attributes of a well- designed workplace into the future designs of their physical workplaces. It should be kept in mind that each of the attributes may apply differently to different departments and as such they should be applied accordingly. 4. Look for opportunities to move departmental storage that doesn't require frequent access to the caged storage area at the Environment and Agriculture building. Significant spaces could be open for use should the County engage in a fairly low -cost campaign of storage education and execution throughout available storage facilities. 5. Identify the most impactful and prioritize them by criticality, feasibility and cost. Then develop and execute a tactical plan to implement them. LIMITED PHYSICAL ASSESSMENT ECS conducted a limited physical assessment of the County's facilities, and reviewed the County's five -year capital investment plan (CIP) for 2012 -17. County Asset M a n a g e m e n t S t a f f i n f o r m e d ECS of the typical scope of work for restoration projects with the CIP. ECS then compared the age of existing facilities' equipment /systems to appropriate industry standard expected useful life (EUL). Based on age, EUL was used to develop a list of systems requiring substantial repair /replacement (projects) during the term of an industry- standard ten -year capital forecast. ECS utilized R. S. Mean S3 estimated costs for the above referenced list of projects, with a complete replacement scope of work. These costs, presented in Table 5, cannot be compared to Orange County solicited bids, or specific consultant's estimates of costs when making a system more efficient. The systems addressed during this assessment were parking lots, HVAC systems, roofing and building exteriors. The following facilities are currently in use in functions other than their original planned use. Although the space may serve the current purpose, the original structure, planning, and layout may not allow for the highest and best use of the space, or meet County needs in the most efficient manner. 3 RS Means (Reed Construction Data, Inc.), "a trusted name in construction costs for more than 70 years offers - -- annually updated construction and cost information." RSMeans.com -13-