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1 <br />SUBJECT: Space St <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: November 12, 2013 <br />Update <br />DEPARTMENT: Asset Management Services <br />Action Agenda <br />Item No. 3 <br />PUBLIC HEARING: (Y /N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />A) Board - Adopted Framework for Jeff Thompson, 919 - 245 -2658 <br />Iterative, Continuous Space Study Wayne Fenton, 919 - 245 -2628 <br />B) Consolidated Space Utilization and <br />Limited Physical Assessment <br />Report Performed by ECS <br />Carolinas, LLP <br />C) Consolidated Departmental Space <br />Update Summary <br />D) Work Session PowerPoint <br />Presentation <br />PURPOSE: To receive and discuss the space study update and provide guidance to the Interim <br />Manager and staff in anticipation of the FY2014 -15 goals, planning, and budget processes. <br />BACKGROUND: During the May 21, 2013 regular meeting, the Board of County <br />Commissioners received the space study update report for review and comment. The abstract <br />for that item can be found at http:// orangecountync .gov /occierks /130521.pdf (Item 8 -b). <br />The Board suggested that these presented space study initiatives: 1) return for the Board's <br />review and continued discussion in anticipation of the Board's annual planning, prioritization, <br />budgeting, and decision making processes; and 2) be delivered within a framework conducive to <br />iterative, continuous study over time. <br />The Board adopted study framework is illustrated in Attachment A, entitled "Board- Adopted <br />Framework for Iterative, Continuous Space Study ". The framework is founded in the original <br />2001 framework and guiding principles as well as the major space study framework update in <br />2005. <br />As part of this framework, the County engaged ECS Carolinas, LLP of Raleigh, NC to work with <br />County management and its departments in developing baseline information and ongoing <br />analysis and benchmarking tools in the areas of space utilization and facilities assessment. <br />Through the summer break and into the fall, ECS and County Asset Management Services staff <br />performed limited physical assessments of County facilities (focusing upon County office and <br />administrative spaces) and aggregated department director space "wants and needs" <br />information through observation, interview, questionnaire, and comparative industry <br />benchmarking techniques. <br />