Agenda - 11-12-2013 - 1 - Laserfiche WebLink

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Informal Resident Advisory Work Group Cedar Grove Community Center August 27, 2013 Page 4of5 45 • The plan depicts the existing gravel parking lot being paved and new sidewalks being added from the parking lot to both the ceremonial entry facing Highway 86 and the new main entry adjacent to the Multi- purpose room. • It was stated that as the site plan was developed further, the area in front of the new main entry would be refined to enhance the entry experience. • It was noted that all entries to the building will be handicapped accessible. • The Informal Advisory Group asked if the parking lot driveway could be relocated. The current driveway location has been an area of concern for some time due to limited sight distance created by the inclined approach on NC -86. The architect agreed to contact the local NCDOT engineer Chuck Edwards. • The members of the Informal Advisory Group requested that there be adequate exterior lighting provided not only for security, but also to enhance the experience at night for visitors to the facility. • The members of the Informal Advisory Group requested that landscaping be adding on the Highway 86 side of the project. County representatives stated that any landscaping would need to include drought tolerant plantings and it was also noted that the location of these plantings would need to be coordinated with the location of the existing septic tank and drain field. • John Thomas stated that the location of the future cell tower was not known at this time but this information has been requested. • The members of the Informal Advisory Group stated that would like a site feature where the original flagpole was located. ■ There was discussion and agreement among the Informal Advisory Group that a plaque and gathering area should be located at the flagpole commemorating the "maypole" tradition that had been a part of the school. John Thomas reviewed the furniture layout plans of the Meeting Rooms and the Multi -media Room. • The Architect explained the furniture for the center is not part of the contract, but furniture layouts need to be discussed so that the required infrastructure can be coordinated. • The Architect presented 3 different layouts for the meeting rooms showing how the space could be used as three individual rooms or as 1 large room. The capacity for meetings can range from 90 to 176 people depending upon the room configuration and style of seating. • The members of the Informal Advisory Group agreed that the Meeting Rooms seemed to function well as laid out and had a great deal of flexibility for different events. • Storage cabinets should be added to the Recreation Room for the storage of games and other items and to provide countertop space. • The Architect presented 3 options for the furniture layout in the Multi -media Room. The consensus of the Informal Advisory Group was that Option 3 was the preferred layout as it offered the most flexibility within the space to support multiple simultaneous activities. ■ Sue Florence stated that she was very pleased with the flexibility offered by Option 3. • There was discussion regarding the funding of computers and technology equipment for the project. Architect reminded the group that Technology equipment is not part of the construction contract. The Informal Advisory Group stated that someone will need to investigate possibility of obtaining grant funds to pay for the technology equipment for the project. • The Informal Advisory Group also discussed the need for a technical support person on site. The County Representatives explained that an on -site person would not be likely but that a local server would be provided and county technical support could be available to address issues. ■ The members of the Informal Advisory Group asked the County Representatives if it would be possible for training to be provided for local volunteers so they could help with any minor issues that may arise when the facility was being used. The County Representatives stated that they will need to discuss this with the IT department.