Agenda - 11-12-2013 - 1 - Laserfiche WebLink

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Informal Resident Advisory Work Group Cedar Grove Community Center August 27, 2013 Page 2of7 33 • There are two scheduled meetings of the Advisory Work Group remaining before a proposed plan, recommended by the group, is to be presented to the Board of Commissioners on October 151". • The meeting scheduled for September 101h was rescheduled to Thursday September the 12t', due to a scheduling conflict for the Architect. • The other remaining meeting is scheduled for September 241". • The Group was told that the information to be presented to the Board of Commissioners on October 1511, had to be submitted to the clerk by September 3011, so, if necessary, another meeting could be added but would need to be held before September 29t',. The Sue Florence stated that while the information documented by the minutes was accurate, she was concerned that the meeting minutes of the previous meetings did not include all of the concerns and discussions expressed by the work group members. The architect stated that the minutes as presented were to reflect the design decisions that had been made and not a transcript of the meeting, but they would make sure that all future minutes reflect and attribute the concerns raised by the Informal Resident Advisory Work Group members during the discussion. John Thomas reviewed some of the items that had been discussed at the previous meeting o The group was reminded that the charge from the Commissioners was 10,000 square feet of renovation has been funded. This had been funded with a budget of $2,000,000 from July 1, 2013 until June 30, 2014 and that this budget included design team fees, surveys, geo tech reports as the building construction costs. • The concept of mothballing versus deconstruction of the classroom wings was reviewed. Jeff Thompson stated that the $250,000 budgeted for deconstruction could be used for mothballing if that approach was undertaken. ■ Mothballing of the wings will require installation of minimal HVAC to maintain a temperature above 55 degrees in the winter and below 80 degrees in the summer, upgrade of the fire alarm to meet current codes and fire rated walls and doors to provide isolation of the classroom wings. • To meet the charge from the Commissioners, two alternate approaches will be explored, a mothball plan based on reusing the existing bathrooms and a deconstruction plan including new replacement bathrooms. ■ However no final decision or recommendation has been made on whether the wings are to remain and be mothballed or if the wings are to be removed. The Informal Resident Advisory Work Group members stated that they were strongly opposed to the removal of the existing wings. • The Informal Resident Advisory Work Group members stated that they wanted to maintain the look of the school as this was important to the community. • It was stated by the Informal Resident Advisory Work Group members that the Cedar Grove School was a very important part of the historical and cultural heritage of the Cedar Grove Community. • The Committee will make a recommendation to the Commissioners in October for a preferred approach. The final decision to mothball or deconstruct the wings will be made by the Commissioners o The septic field limitations were discussed, the existing septic tank only has a 2,400 gallon a day capacity, the building if fully utilized it would require 3,500 gallons a day capacity. The park has been allocated 1,000 gallons a day of the capacity for its septic system. Therefore, 1,400 gallons of capacity are available for the renovated facility. ■ There county has provided the architect with information that the 1,000 gallon a day figure was only for Phase 1 of the park. ■ Phase 2 of the park is not planned to be constructed for at least 5 years.