Minutes 09-17-2013 - Laserfiche WebLink

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See attached - 7 b - Question 4 A - Commissioner Goirdon - Alternate Whitted lBoCC See attached _ 7-b - Question 4 IB - Commissioner Goirdon _Whitted Office 1 ayout 5. For the three designs in the agenda packet, is there any difference in what would actually be constructed? |f so, what is the cost of constructing each of the three designs? No, the three plans show the same space being used -for three different types of meetings. Thank you. Alice Gordon Commissioner Gordon asked about Sheriff input in the threat assessment work. Jeff Thompson said he met with sheriff's staff this morning, and staff favored the green room for threat assessment. He said the Sheriff recommended the Commissioners enter through the rear of the building, and he recommended three entrances to the meeting room. He said the sheriff was satisfied with the ballistics protection of the dais and the room. Commissioner Gordon referred to the fourth plan. There is the alternate Board of County Commissioners lay out which shows less space for the meeting room and more rooms for offices and other uses. She noted that the space study will be coming back later, and she noted that there is still flexibility to add another conference room and to further divide the flex space. Commissioner Gordon said another department may want to use some space here for recreation space or office space. She said she wants to underscore the need for flexibility, and the ability to have this flexibility makes her more comfortable with the plan. Commissioner Rich asked about the timing of the technology discussion. Ken Redfoot said this will be done over the next two months. He said there is a consultant already on board and details will be nailed down. Commissioner Rich said her concern is mostly that there be availability and capability for web streaming and television viewing to provide access and transparency for the public. Commissioner Oorosin asked about the maximum capacity for seating. Ken Redfoot said the Fire Marshall has set this number at294 people. Commissioner Dorosin suggested the use of mobile screens to address the issues with presentation visibility for the audience and guests. Commissioner McKee said he appreciates what has been brought forward and he feels other boards will be attracted to use the space once itiscompleted. He asked if staff isstill confident on staying within the approved budget. Ken Redfoot said yes. He said there will be another cost estimate of work done soon, but right now his staff is working within the Board's budget. Commissioner Price referred to the plan fora smaller space. She feels this limits how the space can beused. She said at this point she is leaning against the use of flex space for conference rooms. Chair Jacobs said there are very few large meeting rooms for the public, and the opportunity to have one here atVVhitted is a rare opportunity. He said he would like to start with the premise that the bigger the space, the more it will beused. Commissioner Gordon asked when the technology plan will come back, and if it is m possible h» have it sooner than November 5