Agenda - 11-05-2013 - 5h - Laserfiche WebLink

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requested that the County apply for the McGowan project funding separately. Orange County applied for a separate SRF loan in March 2012 and the unused money from the Central Efland /North Buckhorn SRF loan that would have been used for this project was returned to the State. This project will allow the County to eliminate the McGowan Creek pump station by installing a gravity sewer line to replace it. The new gravity sewer line will convey the wastewater that previously flowed into the McGowan Creek pump station to the newly completed Brookhollow pump station, which was designed to handle this future flow. Eliminating the McGowan Creek pump station will lower the annual maintenance costs of the Efland Sewer System and take out of service a 25 year -old pump station that would otherwise need refurbishing at an estimated cost of over $450,000. BID INFORMATION The design, permitting, and bidding phase has been completed. The project was advertised for competitive bid in early September and bids were opened on October 15, 2013. There were six bids received and after a period of review by County staff and the County's engineering consultant, McGill Associates, Park Construction was determined to have the lowest responsible, responsive bid with a total bid of $597,813.13. (See Attachments 1 and 2.) As stated above, the funding for this project was intended to come from an SRF loan. The loan application was submitted in March 2012, along with an estimate of the cost for construction of the project. Though the projected construction cost was considered reasonable at the time, the low bid from Park Construction was approximately 22% higher than the estimated construction cost of $490,000. The economic recovery can also bring higher costs in a competitive bid market. The following timeline represents the project delivery and completion: TASK PROPOSED BEGINNING DATE END BY DATE BOCC Action: Approve bid award to Park Construction 11/5/13 11/5/13 BOCC Action: Approve Resolution of Tentative Award 11/5/13 11/5/13 Construction Period (est. 7 months) 1/15/14 8/15/14 System Commissioning, Completion of As -Built Drawings 8/15/14 10/30/14 RESOLUTION OF TENTATIVE AWARD The next milestone in the SRF loan process is for the State to issue the Authority to Award this project by December 2, 2013. The results of the competitive bid, along with other documents, must be presented to the State as soon as possible. One of the required documents is the Resolution of Tentative Award, which must be approved by the BOCC (see Attachment 5). Once the County receives the Authority to Award from the State, the construction contract must be signed and returned to the State for final review by January 2, 2014. FINANCIAL IMPACT: Funding of $755,450 is available as part of the FY2013 -14 Capital Improvement Project budget, which includes $94,200 in professional services funds for McGill Associates related to design, construction administration, bidding, and easement documentation. This project is being funded by a State Revolving Fund Loan, which will be