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Attachment B <br /> DENR Contract 4119 <br /> • Final reports—a draft final report is required to be submitted to DEAO by 30 days prior to the <br /> contract end date and a final report is required to be submitted by the contract end date. Final <br /> reports and drafts should be submitted electronically. If necessary to submit hard copy,all hard <br /> copies submitted should be double-sided and on recycled paper as stated above. Final reports for <br /> government grantees will follow a standard format provided by DEAO. <br /> • Extensions—no-cost time extensions are possible but not guaranteed for grant contracts. <br /> Grantees seeking no-cost time extensions must submit a request for a time extension 60 days <br /> prior to the contract end date. The request for extension must indicate how long the grantee is <br /> seeking to extend the project and the reason that the extension is being requested(i.e.,why the <br /> project cannot be completed on-time).Any request for an extension must include a new timeline <br /> of project milestones and payments,as well as a new budget(if budget changes are also being <br /> requested). <br /> • Reimbursement—distribution of DEAO grant funds is on a reimbursement basis. Requests for <br /> reimbursement must be submitted on letterhead,must include proof that the funds were spent,and <br /> must have the term"invoice"clearly stated on the request. <br /> • Final 10 Percent of Funds—DEAO will continue to reimburse grantees until 90 percent of the <br /> award amount has been expended. The final 10 percent will be held until an acceptable final <br /> report has been received by DEAD. The report must be received and approved prior to the end <br /> date of the contract. All final requests for reimbursement must be received within 45 days of the <br /> contract end-date or all remaining grant funds will be forfeit. <br /> A Final Word on Grant Writing: <br /> Proposals often receive low scores because applicants fail to follow instructions,leading to uncertainty <br /> about the project goals and intended results. The clearer the details are,the fewer questions a reviewer <br /> will have about the validity/feasibility of a proposal. Applicants also stand a better chance of success if <br /> they adhere to the required components of a proposal and if they carefully review the grant award criteria <br /> in their proposal. <br /> UNA <br /> 6 NCDENR <br />