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Attachment 2 - <br />Excerpt from <br />Approved Minutes <br />APPROVED 9/17/2013 <br />MINUTES <br />BOARD OF COMMISSIONERS <br />BUDGET WORK SESSION <br />May 14, 2013 <br />7:00 p.m. <br />The Orange County Board of Commissioners met for a Work Session on Thursday, May <br />14, 2013 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C. <br />COUNTY COMMISSIONERS PRESENT: Chair Jacobs and Commissioners Mark Dorosin, <br />Alice M. Gordon, Barry Jacobs, Earl, McKee, Bernadette Pelissier, Renee Price and Penny <br />Rich <br />COUNTY COMMISSIONERS ABSENT: <br />COUNTY ATTORNEYS PRESENT: <br />COUNTY STAFF PRESENT: County Manager Frank Clifton, Assistant County Managers <br />Michael Talbert, Clarence Grier and Clerk to the Board Donna Baker (All other staff members <br />will be identified appropriately below) <br />1. Review of Draft Orange County Public Library Strategic Plan 2013 -2016 <br />Lucinda Munger said the purpose tonight is for the Board to receive a presentation on <br />the Library's strategic plan by Dr. Anthony Chow, who is with UNC- Greensboro and is also the <br />state library consultant. She said that, following the presentation, the Board's suggestions will <br />be incorporated into the plan that is due to the State Library. <br />Executive Summary <br />Funded by the North Carolina State Library, Dr. Anthony Chow, a state library <br />consultant, helped conduct a community needs analysis (CNA) for the Orange County Public <br />Library (OCPL) over a three month period from September to November 2012. This was <br />followed up by a comprehensive four month strategic planning process that took place from <br />January to April 2013. Approximately 500 community members participated in the initial <br />community needs analysis (involving interviews of community leaders (n =11), community <br />forums (n =4), two staff focus groups, and online and hard copy survey responses (gathered <br />both inside the library and outside in the community). Another 300 members participated in <br />nine community focus groups, and hard copy and online surveys focused on community input <br />into the strategic plan. <br />A video presentation was shown. <br />Dr. Anthony Chow said Phase I was the Community Needs Assessment. He said the <br />group took samplings, both random and community -wide. He said the methods included: <br />interviews, focus groups, hard copies of survey and on -line surveys. <br />Presentation- questions asked: <br />• How do you use the library? <br />• What is a 21St Century library? <br />• Why are libraries important? <br />22 <br />