Agenda - 11-05-2013 - 5i - Laserfiche WebLink

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(1) Includes travel costs for initial meetings for interviews with the County and other groups. (2) Includes advertising costs, printing of profiles, overnight delivery of materials to certain candidates. (3) Includes printing of semi - finalist report and travel costs for presentation to the County. (4) Includes travel costs to coordinate interviews, printing of final report and background investigation by Springsted investigator of top candidate. (5) Should the County decide to use webcam, video or other electronic media for interviewing candidates, an estimated cost of $350 per candidate should be added to out -of- pocket expenses. (6) Out -of- pocket expenses do not include travel expenses for candidates, which is traditionally borne by the community. Springsted will schedule all travel in accordance with the community's travel policy limits. Because the number of candidates being interviewed or their location is unknown, providing a refined estimate of cost to the community is difficult at this time. FINANCIAL IMPACT: Projected costs are $19,900 for personnel expenses and $5,450 for out of pocket costs. RECOMMENDATION(S): The Interim Manager recommends the Board approve and authorize the Chair to execute the contract. Tal Personnel Cost Out -of- Pocket Costs Position Analysis $ 3,100 $ 750 Conduct a community wide 3,000 0 survey Coordinate and Conduct 1,500 750(l) Community Meetings (4) Recruitment 3,300 2,150 (2) Preliminary screening 2,500 Identification of Semi 3,300 750 �3> finalists Selection of Finalists /Candidate 3,200 1,050 (4)(5)(6) Presentation $19,900 $ 5,450 TOTAL (1) Includes travel costs for initial meetings for interviews with the County and other groups. (2) Includes advertising costs, printing of profiles, overnight delivery of materials to certain candidates. (3) Includes printing of semi - finalist report and travel costs for presentation to the County. (4) Includes travel costs to coordinate interviews, printing of final report and background investigation by Springsted investigator of top candidate. (5) Should the County decide to use webcam, video or other electronic media for interviewing candidates, an estimated cost of $350 per candidate should be added to out -of- pocket expenses. (6) Out -of- pocket expenses do not include travel expenses for candidates, which is traditionally borne by the community. Springsted will schedule all travel in accordance with the community's travel policy limits. Because the number of candidates being interviewed or their location is unknown, providing a refined estimate of cost to the community is difficult at this time. FINANCIAL IMPACT: Projected costs are $19,900 for personnel expenses and $5,450 for out of pocket costs. RECOMMENDATION(S): The Interim Manager recommends the Board approve and authorize the Chair to execute the contract.