Agenda - 11-05-2013 - 5a - Laserfiche WebLink

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21 advertise for bid BOCC Action: Bid Award 12/17/13 12/17/13 Construction (est. 4 month 1/6/14 5/6/14 duration) Grand Opening —first BOCC 6/3/14 6/3/14 meeting (estimated date) 1 2 3 Ken Redfoot said the purpose of tonight's discussion is to get approval for the 4 schematic design. He reviewed the map of the overall site plan. He said the improvement of 5 three parking lots is already out for bid. 6 Ken Redfoot said the next three plans show the main meeting room with different 7 furniture layouts. He gave a visual overview of these plans. 8 He said his staff is looking at alternatives for the television production room to better 9 accommodate necessary production. 10 Ken Redfoot said two flat screen monitors are being considered for placement on either 11 side of the dais for better video presentation. 12 He noted that work will be done to insure there are no acoustic issues in the room. 13 He gave a detailed description of the dais, which would accommodate all of the 14 members of the Board. He said it is also large enough to accommodate up to 11 people in the 15 event of joint meetings. He noted that it has a seven inch rise from the floor elevation, and a 16 bullet proof panel across the front. He said there is a countertop with area to accommodate 17 electrical and data hookups hidden behind a cap piece. 18 Chair Jacobs asked for more explanation regarding the proposed schedule of the 19 project. 20 Jeff Thompson said if the schematic design is approved the team would prepare final 21 design documents over the next two months, before bringing them back for a final look. He 22 said after this is approved the plan will be put out to market to receive bids before Christmas, 23 and construction will begin in the winter. The estimated completion date is June of 2014. 24 Commissioner Pelissier said it is not clear to her where participants for joint meetings 25 will have a view of a screen. She noted that those elected officials, as well as other participants 26 will need to have a view of the presentations that are made. 27 Ken Redfoot said this would need to be examined. He did not realize the importance of 28 that angle, but this will be considered in the next level of design. 29 Commissioner Gordon reinforced what Commissioner Pelissier said about the audience 30 and Board of County Commissioners with regard to the screens and acoustical information. 31 Commissioner Gordon said she did send out questions via email to staff and the Board. 32 She requested that these be included as part of the minutes , with staff responses shown 33 below: 34 35 From: Alice Gordon rmailto:gordon.alicep_gmail.com] 36 Sent: Monday, September 16, 2013 10:06 AM 37 To: Barry Jacobs; Bernadette Pelissier; Earl McKee; gordon.alicep_gmail.com; Alice Gordon; 38 Mark Dorosin; Penny Rich; Donna Baker; Frank Clifton; Greg Wilder; Michael Talbert 39 Subject: Questions/ comments on Item 7-b 40 Questions/ comments on item 7-b - Sept. 17, 2013 - Whitted Building 41 42 1. Has the Sheriff reviewed the design from a security point of view?