Agenda - 09-03-1996 - IX-C - Laserfiche WebLink

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S The BOCC never formally adopted or accepted the McAdams report or its recommendations. However, in the resolution, adopted on November 20, 1984, which essentially created the Efland sewer system, the BOCC did make reference to the McAdams report. Specifically, the BOCC resolution stated -with several stipulations or qualifications-that the County would construct the portion of the system designated as"Phase I of the Project Engineer's Preliminary Report, 5th Edition dated April eh, 1984, last revised August 7, 1984". In one important qualification, the BOCC stated that "The System will be undertaken and funded by Orange County only if at least 179 persons, firms or corporations located in Phase I of the Project Area apply for connection to and sewer service for existing dwellings and businesses during the initial application period". In another stipulation, the resolution also provided that an additional fourteen homes and businesses "not located within Phase I of the Project Area, but which are located adjacent to it and on Southern Avenue" (most of the fourteen may be in the Phase II area, although Southern Ave. is not in either Phase I or II) could be served by the initial sewer construction project "provided the bid for the System, including construction of the portion of the System necessary to serve these 14 parcels,which is accepted by Orange County is within the System budget". During November and December of 1984 and January of 1985, Orange County Commissioners and staff and Efland community volunteers organized something similar to a membership drive. The purpose of the drive was to convince residents of the Phase I area of Efland to sign up for sewer service in numbers sufficient to meet the 179 sewer services minimum established by the BOCC's 11/20/84 resolution. In preparation for the sewer service sign-up process, 198 sewer service request documents were prepared for the signature of 178 individuals (or businesses or organizations)to request 213 sewer taps(twenty individuals, organizations, etc., requested more than one tap). However, twenty-two of the sewer service taps covered by signed sewer service request documents were on property parcels located outside the boundaries of Phase I as delineated in the McAdams report. Sewer service request documents for another twenty four taps which would have been located in Phase I were never signed by the property owners. Ultimately, one hundred sixty-seven qualifying(meeting the requirements or conditions set forth in the BOCC's 11/20/84 resolution) requests for sewer service were submitted to or received by Orange County by the January 3 l t, 1985 sewer service request deadline. In February 1985, Orange County engaged another engineering consulting firm, Hazen and Sawyer, to revise the McAdams' engineering report and to provide actual sewer system design and construction administration services. Hazen and Sawyer modified McAdams' preliminary sewer design layout(gravity and force main pipe routing, number and location of pump stations) and slightly revised the delineation of the individual phases within the overall phasing plan. Hazen and Sawyer's detailed sewer layout work and cost estimation indicated that construction of the portion of Phase I east of Efland-Cedar Grove Road(SR 1004)would not be economically feasible, given the funds available from the County and various state and federal grants and loans. Hazen and Sawyer completed the design for Phase II and the western portion of Phase I in early 1987. The sewer project bid was configured such that Phase II portion was bid as an alternate. Bids were taken and, due to cost considerations, Phase II was deleted and a construction project encompassing only the western portion of Phase I was begun. The Efland sewer system was completed and began operation in October 1988. 2