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i 1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 3. 1996 <br /> Action Agenda <br /> Item <br /> SUBJECT: PROPOSED SUBDIVISION REGULATION TEXT AMENDMENT <br /> SECTION III-C-4 and III-D-3-c ACTION SUBSEQUENT TO APPROVAL <br /> DEPARTMENT: Planning PUBLIC HEARING: Yes_X—No <br /> BUDGET AMENDMENT REQUIRED: Yes_X—No <br /> ATTACHMENT(S): INFORMATION CONTACT: Eddie Kirk <br /> Extension 2582 <br /> Proposed Amendment <br /> Plat Release Form <br /> 6-26-96 Public Hearing Minutes TELEPHONE NUMBERS: <br /> 8-7-96 Planning Board Minutes Hillsborough - 732-8181 <br /> 8-7-96 Letter from Register of Deeds(Under separate Durham - 688-7331 <br /> cover) Mebane -227-2031 <br /> Chapel Hill - 967-9251 <br /> PURPOSE: To consider a proposed amendment to delete the requirement for a Planning Staff <br /> member to be present each time a final plat is recorded in the Register of Deeds <br /> Office. <br /> BACKGROUND: The Orange County Subdivision Regulations require that subdivision plats be <br /> recorded in the presence of Planning Department Staff. The purpose of this <br /> provision is to insure that all required auxiliary documents, such as Road <br /> Maintenance Agreements and Declarations of Restrictions are recorded with the <br /> plat. <br /> Compliance with this provision would require that a Planning Staff member <br /> accompany the applicant to the Register of Deeds Office each time a final plat is <br /> to be recorded. The Orange County Planning Staff and Register of Deeds office <br /> have developed a system that instead provides the Register of Deeds with a list of <br /> items to be recorded with the final plat. By providing this information the <br /> Register of Deeds Office knows which documents must accompany the plat, and <br /> thus the purpose of the existing regulations are met without Planning Staff being <br /> present. <br />