1996 S Contract Orange Co - US Equal Employment Opportunity Commission $51,700

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11058 Federal Register / Vol. 59, No. 46 / lVednesday. March 9, 1994 / Notices such as letters of referral to sate{air ►OUCIES AND PRACTICES FOR 470Aa4e4 SYSTEM EXEMPTED FAOM CERTAIN FAOVLSX)kS employment practices agencies. AEMEVING.ACCESSING.AET12414 AND of THE ACr. correspondence with state fair DISPOStNO CF AEco"M IN THE SYSTEM: This system is exempt caller 5 L;S.G emplo}-aert practices agencies.witness STD"aE, 552a(k)(2) from subsections(c)(3).(d). statements,investigators notes. (e)(1).(e)(4)(G).(e)(3)(h).(e)(4)(I)and(f) investigative plan.report of initial and These records are maintained in file of the Act. exit interview.investigator's analyses of folders and in computer processable evidence and charge.subpoenas, storage media. EEOC,2 decsions and letters of determination. SYSTEM NAME: conciliatiun agreements. Attorney Referral List correspondence and any additional These records are across-indexed by evidence gathered du.-tits the course of c a-b•ng pay name.a=iover name SYSTM LOCATION- the investigation. and c:arse number.The zecords may be All District O`ices(see append x A). retrieved by any of the above three cATEt:oA:ES of RIDMDUALS COVEAEa sY T1a AUTHOAfrI FDA MADO E)"MCE OF THE SYSTEM: indexes. CArEG : 5 U.S.C.301.29 U.S.C.209.211.216. sAFEGUAADS- Attorneys who represent plaintiffs in 217.535:44.U.S.C.3101. eta to ent discrimin i Pape:records art arau:tained in a p � cti litgatioa. AOUrKff USES OF X=ROS MAWAINED W THE secured area to which only authorized CATEOOPM OF AECOADS 04 THE MTEra: SYSTEM,INCUMVNG CATEGOAtES DF USERS AND personnel hare loges:.Access to and This system contains Attorneys' THE PURPOSES of SUCH USES: use of these records is limited to those names.business addresses and These records and information in persons whose official duties require telephone numbers,the nature and these records may be used: such Arrsss.The premises are looped amount of civil rights litigation a.To disclose pertinent information to when authorized personnel are not oa experience,state aad federal bar a federal,state,or local agency or third duty.Access to computerised records is admission.whether the attorneys have party as may be appropriate or limited.through use of access codes and the capacity and desire to handle class necessary to perform the Commission's entry logs,to those whose official duties actions:whether the attorneys charge functions under the Age Discrimination require access. consultation fees(and how much). in Employment Act or E Equal Pa Acs. whether the attorneys will waive the q y AETE MON AM DISPOSAL: consultation fee;the types of fee b.es disclose information local * Cases that are distaissed or dosed for arrangements the attorneys will accept. fa these records to state and to to other than no cause are destroyed six _ and whether the attorneys speak a agencies administering state or local fair months following he date of dis-aissal foreign language fluently. employment practices laws. or closure.No cause files that are of c.To disclose non-confidential and value is the o causpmeat of future class � �,MA� OF"a S�9' non-privileged informatioa Roma closed 42 U.S.C.2000ee-4(g):44 U.S.C.3101. ADD—%/EPA case Alas(a Ale is dosed action or pattern and practice cases are when the Commission has sa:stiaatsd retired to the Federal Records Center PAIMIE USES OF FIECOADS NAMAOM w THE one year after the date aE the last action SYSTIM 96MUDSro CATecoA,ES of USaS AND its investigation and has decided not to and destroyed alts:three additional THt PUAPOSaS OF SUCH USES. sue)to the employer where a lawsuit yeam All other nn.ruse files an 'These records and information in has been filed against the employer destroyed one year alters she data of the these records may be used: involving that information,to other employees of the same employer who last action.Negotiated settlement files a.To refer rhiiSLag paruss to Attorne s who handle liti ation of are destroyed one year aAar the calendar y B have been notified by the Catamission em to discimiaation lawsuits. of their right under 29 U.S.C.216 to file year in which the settlement agreement KT��vide Wartaation to a a lawsuit on their own behalf.and their is signed or afterall ohligatiaas under c provide office from the record of the agreement me satisfied.whichever nIII representarFves, occltrs later.Where monetary benefits as individual is response to an inquiry d.To provide information to a are realized is cone u w Age.Equal from the congressional aMce made at congressional office from the record of Pay,and Title VII case&the file is the request of the individual. an individual is response to an inquiry destroyed three years after the date of PouaES AND POULC 0 FOR STORM, from the COa land office toads at the last action.Other files are retired to A01I VINO,ACCESSV412.AETARMAG.AND the request of a party to the charge. the Federal Records Center one year ova of RICO#=a rMs SYSTEM e.To disclose pertinent information to after the date of the last talon. STOMca; the appropriate federal.state or local including action in the federal courts or Stored on prepared fortes and index agency responsible for investdgating, the last compliance review(the final cards. prosecuting,enforcing or implementing report submitted by the respondent after a statute.rule,Tegulatien or order, concilfation to indicate compliance)and AETrrIEVAS'IJ". where the EEOC becomes aware of an destroyed after three additional years. Indexed alphabetically by names of indication of a violation or otential except landmark cases Landmark cases the attorneys. violation of civil or criminal law or are transferred to the nearest Federal SAFEGUARM regulation. Records Center two years after final E To disclose information to another court action and offered to the National Access to this system of records is federal agency,to a court.or to a party Archives ten years after final court restricted to EEOC personnel who hive a legitimate use for the imfatmation. a litigation before a court or in as boa• This system is stored in filing cabinets. conducted by proceeding agency g SYSTEM MAHAGEr(S)AND ADDRESS: conducted b a federal a en when the AETENr1pN AND DISPOSAL; goverrunent is a party to the judicial or Director of the field office where the Files are reviewed and undated administative proceeding. charge was filed(see appendix A). arinually,