Agenda - 06-03-1996 - VIII-G - Laserfiche WebLink

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43 11058 Federal Register / Val. 59. No. 46 / lVednesday. March 9. 1994 / Notices such as levers of referral W s:ata fair POLICIES AND PRACTICES FOR STORl1G. SYSTEM 9XVi6PTE2 FAI M CERTAIN PROVtsIOkS employment practices agencies. RETIMVNC.ACCESSING.sl ADONG AND OF Tot Ac: eNSPOS1NC CF RECOR'-S IN rot STSJEAt cotzespor.dence with state fair This system is exempt under 5 li.S.0 employment practices agencies.witness STORAGE. 552a(k)f2)from subsections(c)(3).(d). statements.instigator's noes. (e)(1).(e)(4)(G).(e)(4)(M.(e)(4)(I)and(f) investigative plan.report of initial and These records are maintained in file of the Act. exit interview.investigator's analyses of folders and in camp;;processable evidence and charge.subpoenas. storage media. E£OC-2 dedsions and lette.-s of determination. RETRIEVASa1rr SYSTEM;NAME: conriliatiun agrzemmts. Atu=ey Referral List. correspondence and aav additional These tecvrds are doss-indexed by evidence gathered dung the course of than 6•ni per'narre.emp(oyer name sYSYSTEM tocATlox during the investigation. and c arge nu--zber.The te-ca, s may be All Dis•rct 09ices(see appendix A). retrieved by any Of 6e ab7ve three CATEGORIES Of W0MOUALS COVERED tY T1tf AUTHORITY FOR MAINTENANCE OF THE SYSTEM. indexes. SYSTEW 5 U.S.C.301;29 U.S.C.209.211.216. aAffn3ARDS Attorneys who represent plaintiffs in 217.535.44 US.G3101. � employment discri-ifla =litigation. Pape:records are tairtained in a ROUTINE USES OF RECORDS MAINTAINED W THE secured area to which only authorized CATEGORIES OF RECORDS IN THE SYS TESA: SYSTEM.INCLUONG CATEGORIES OF USERS AND personnel hale access.Access to and This system contains attorneys' THE PURPOSES OF SUCH USES: use of these records is limited to those names.business addresses and These records and info=ation in persons whose official duties require telephone numbers.the nature and these records may be used: such access The premises are locked amount of civil rights litigation a.To disclose pertinent information to when authnrized personnel are act on experience.state and federal bar a federal.state.or local agency or third duty°Access to computerized records is admission.whether the attorneys have party as may be appropriate or - limited.through use of access codes and the capacity and desire to handle class necessary to perform the Commission's entry logs.to those;.hose official duties actions;whether the attorneys charge funrioas under the Age Discrimination require access. consultation fees(and how much). in Employment Act or Equal Pay Act. RETENTION AMC DISPOSAL consultation fee;the types of the b.To disclose information rantain d Cases that are dismissed or closed for arrangements the attorneys will accept. in agencies to state and eying state or Local fair other�no cause are destroyed six _ red whether�e fltom ys speak a employment practices laws. months following the date of dismissal 8n language y c.To disclose noses lafidential and or closure.No cause files that are of AUrMOmr FOR MAWENANCE Of THE SYSTEM: non-privileged iaiot-confi from closed value in the development of future class 42 U.S.C.20009-4(gl:44 U.S.C.3101. action or pattern and practice cases are ADEA/EPA case files(a file is closed retired to the Federl Records Center ROUTAAE USES OF RECORDS RAWTAWED IN THE when the Commission has;;minted one year after the date cif the last action SYSTEM.INCLUOWG cATEGORIES OF USERS AMC its investigation and has decided not to and destroyed after three additional THE PURPOSES OF Such USES: sue)to the employer where a lawsuit yam,All other no cause Was are These records and Wormatiaa in has been filed against the employer destroyed one year altar the data of the these records may be used involving that information.to other last action.Negotiated settlement files a-To refer chstgiag patties to employees of the same employer who are destroyed one year after the calendar attorneys who bandla litigation of have been notified by the Commission year in which the settlement agreement employment di*,—P4-fnaLiOn lawsuits. of their tight tinder 29 U.S.C.216 to file is signed or after all Obligations under b.To provide information to a a lawsuit on their own behalf.and their the agreement are satisfied.whicheverducal in from the as qa of representaaives. occurs later.Where monetary banauts d.To provide inform re information to a a realized in coacuaew Age.Equal from the congressional office made at the request of the individual. congressional oESce from the record of Pay.sad Title VII cases.the individual. an individual in response to as inquiry destroyed three years after the date of Pouaes AND PRACncES Pon STORNIG, from the coagro clonal office made at the last action.Other files we retired to RCMIEVN/G.ACCESSING.RETAVOIG.AND the request of a pasty to the ehsrge. the Federal Records Canter one you 0110Nose;G OF WORDS of THEsysrm e.To disclose pertinent information to after the date of the last acdm STORAGE: the appropriate federal.state or local including action in the federal courts or Stored on prepared forms and index agency mspaasible for investigating. the last compliance review(the final cards. prosecuting.enforcing or implementing report submitted by the respondent after a statute.rule.regulation or order. conciliation to indicate compliance)and RETRMASLM- where the EEOC becomes aware of an destroyed after three additional years. Indexed alphabetically by names of indication of a violation or otentiai except landmark cases.Landmark cases the attorneys. violation of civil or taiminal law or are tnnsfarrd to the nearest Federal RAFROUARM regulation. Records Canter two yeas after finales to this system of records is f.To disclose information to another court action and offered to the National restricted to EE-OC personnel who hzve federal agency.to a court,or to a party Archives ten years after final court a legitimate use for the information. in litigation before a court or is an action. This system is stored in filing cabinets. administrative proceeding being SYSTEM MAMAGER(S)AND ADDRESS: RE7ENt10N AND DISPOSAL:by a federal agency when the goverruneat is a party to the judicial or Director of the field office where the Files are reviewed and updated adminis:.-ative proceeding. charge was filed Isee appendix A). annually.