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6 , <br /> Page 5 of 12 <br /> a. The Department shall maintain a purchasing and procurement system in <br /> accordance with generally accepted accounting practices and procedures set forth <br /> by the Local Government Commission. <br /> b. The Department shall execute written agreements with all parties who invoice the <br /> Department for payment for the provision of services to patients. <br /> C. When subcontracting, the following conditions must be met: <br /> 1. The Department is not relieved of any of the duties and responsibilities <br /> provided in this contract. <br /> 2. The subcontractor will agree to abide by the standards contained herein or <br /> to provide such information as to allow the Department to comply with these <br /> standards. <br /> 3. The subcontractor will agree to allow state and federal authorized <br /> representatives access to any records pertinent to its role as a subcontractor <br /> of the Department. <br /> 4. The Department will make available to the State upon request a copy of <br /> subcontracts supported with State/Federal funds. <br /> d. The Department shall receive prior approval from the State when subcontracting for <br /> services in the Women, Infants and Children Program. <br /> e. The Department shall retain all budgets, budget revisions, contracts, contract <br /> addenda, and financial records in accordance with the current Records Disposition <br /> Schedule for County and District Health Departments issued by the Division of <br /> Archives and History, Department of Cultural Resources. <br /> 2. The Department shall prepare and maintain a budget for each activity covered by this <br /> contract in a manner consistent with instructions provided with Local Health Department <br /> Budget -WIC Form DEHNR 3370 (Revised 2/93) and Local Health Department Budget <br /> Form DEHNR 2948 (Revised 2/93). <br /> a. The Department shall prepare budget revisions for prior approval of the State when <br /> those revisions are in the School Health Program (Line Item 6200). <br /> b. The Department shall prepare budget revisions for prior approval of the State when <br /> State funds will be increased or decreased. <br /> C. The Department shall prepare an informational copy for the State of all other budget <br /> revisions when proposed expenditures exceed the line amount budgeted. <br /> d. The Department shall submit all revisions prior to the end of the term specified in <br /> this Contract. Budget revisions received by the State after the end of the contract <br /> period will be returned without action. <br />