Agenda - 05-14-1996 - VIII-D - Laserfiche WebLink

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1 Orange County Board of Commissioners Action Agenda Action Agenda Item Abstract Item No yam_0 Meeting Date: May 14, 1996 Subject: Position Realignment - Manager's Office, Finance and the Commissioners' Office Department: Personnel Public Hearing Yes_No_X_ Budget Amendment Needed Yes No X Attachment(s) Information Contact: Elaine Holmes, Personnel Director, Extension 2550 Telephone Number: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 , Mebane 227-2031 Purpose: To consider realigning two existing office support positions in the Manager's Office and Commissioners' Office in further refinement of the staff sharing arrangement undertaken by the Manager's Office with Finance in 1994. The two positions involved are the Office Assistant II in the Manager's Office and an Assistant to the Clerk in the Commissioners' Office. Background: In 1994 the Manager's Office undertook a staff sharing arrangement in which it has shared the Office Assistant II position in the Manager's Office with the Finance Department on a half time basis. The position has been physically located in Finance in the afternoons. The arrangement has worked successfully in providing needed additional support in Finance while retaining the flexibility to meet Manager's Office needs. However, it has been difficult with this arrangement to maintain telephone and reception coverage in the Government Services Center in the afternoons. The Office Assistant II position will become vacant in June. In follow up to the Innovation and Efficiency Committee recommendation to look at key positions when these become vacant and in continuation of the on-going review, the Clerk to the Board and the Manager have reviewed the sharing arrangement and identified further refinements to better meet the needs.