Agenda - 04-16-1996 - IX-C - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: April 16, 1996 SUBJECT: ANIMAL SHELTER DRAIN RENOVATION; BID AWARD DEPARTMENT: PURCHASING AND Public Hearing: No CENTRAL SERVICES Budget Amendment Reqd? Yes ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext. 2650 Bid Tabulation WILBERT MCADOO ext. 2625 PAUL THAMES ext. 2300 Telephone Numbers- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider awarding a bid and approving a contract, contingent upon Attorney and Staff review, for drain piping renovation work at the Animal Shelter. BACKGROUND: The Animal Shelter has experienced increasing maintenance problems associated with the drain lines in the older kennels of the Shelter. The design used in the new portion of the Shelter, added in 1989, features raised floors of the kennels with the drain piping running in a pipe chase between the kennel floor and the building floor. This design accomplished two goals: (1) better visibility of the animals to the potential adopting public, since the kennel floors were literally raised by approximately 18 inches; and (2) easier access to the drain pipes when maintenance work is needed. It is upon this design that the renovation work in the older kennels is based. Since the construction market has been unpredictable in recent memory, the bid was solicited using two methods. First, a lump sum bid was requested for all kennels to be renovated. Second, the kennels were divided into three groups based on their location within the Shelter and each kennel group was then bid as an alternate. This allows the Board to award all or part of the work as the budget allows. The budget of$48,000 will allow us to renovate two groups of the kennels at a total cost of$49,412 (alternates#1 and 2). This would leave one group of kennels to be renovated at a later date as additional funds become available. The additional$1,412 needed to construct alternates#1 and 2 will be supported through the Public Works operating budget. RECOMMENDATION: The Manager recommends that the Board award a bid and approve a contract, contingent upon Attorney and Staff review, to Quality Mechanical, Burlington for the drain piping renovation of two groups of kennels at the Animal Shelter, as identified in Altemates #1 and 02, for a sum of$49,412; and authorize the Chair to sign on behalf of the Board.