Minutes 09-12-2013 - Laserfiche WebLink

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He reviewed three different meeting room layouts beginning with the regular meeting layout. He said there will be a kitchenette area and a proposed bathroom, both of which are major refinements to the plan. Ken Redfoot said the sound block area had also been refined, which eliminates some of the rooms that had been designated as television production rooms. He then reviewed the joint meeting room and showed the table arrangement for discussion. He reviewed the theater layout with a permanent dais, a center aisle and two side aisles. He said the restrooms had also been adjusted to accommodate this setup. He reviewed the alternate plan which is a fourth meeting layout that shows a smaller permanent board room and then several flex rooms for additional office and meeting space. Ken Redfoot reviewed slides of the interior views. Commissioner Rich asked if there would be a television monitor in front of the podium for the Commissioners view. Ken Redfoot said yes. He said the dais would sit 7 inches higher than the floor in front and could accommodate up to 11 people. He said there would be floor boxes to accommodate electrical and data to the requirements, eliminating or diminishing visual wiring. Commissioner Gordon asked about the large tables. Ken Redfoot said the furniture has not actually been chosen yet. He said if the plan is embraced tonight there will be details on moveable furniture in the future. He said there will be flex spaces on either side for storage of furniture to accommodate changing the room as needed. Commissioner Price asked about the stage. Ken Redfoot said the stage would be elevated, but the plan is simply showing a space for a stage. Ken Redfoot said they could drape the dais with materials if a stage was needed for a theatrical production. The meeting room takes top priority. Commissioner McKee asked if the project is still within budget. Ken Redfoot said yes. He said this is on the agenda for the 17tH Chair Jacobs asked if there could be a curtain between the stage and dais if needed. Ken Redfoot said the production company would need to provide their own curtains. He said the Board will not provide the actual stage, but will provide the electrical infrastructure and what the floor can support. Chair Jacobs said this space will not be for traveling road shows but more for events from local churches and other organizations with limited resources. He said he is open to discussion on a movable stage and curtain to accommodate small community groups. Chair Jacobs asked about the distance of the seating in relation to the stage. Frank Clifton said the stage would be only about 12- 18 inches high. Chair Jacobs said he is concerned that the seating rows are too long. Ken Redfoot said this can be loosened to accommodate what Chair Jacobs requested with more aisle space. He said this design is just showing the maximum. Commissioner Gordon asked for details on the flex space. She asked what would be happening in the rooms and what will be on the floors. Ken Redfoot said these will be newly carpeted and painted with technology consistent with the meeting room. He said the flex space is open to uses that would be associated with the Board of County Commissioners meeting room, community events, or future offices. Commissioner Gordon said her understanding is that the Board of County Commissioners will be the primary user. She said that the cultural center is not going