Minutes 06-13-2013 - Laserfiche WebLink

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Tonya Walton and Greg Wilder reviewed the following: Budget Highlights • The creation of the Public Affairs Department, on July 1, 2013, will reduce the County Manager's budget by approximately $108,000, in personnel and operating costs. Commissioner Dorosin said, as a future process, he would like to see non- departmental staff identified under the appropriate department so that board members do not have to continually search back and forth in the budget book. Commissioner Price asked about the increases in printing costs. Greg Wilder said the board made a decision to move toward a paperless agenda but there are still 17 sets being printed for each agenda. He noted that there is now access to a color copier, which was not available before. He said that, .25 per page, doing these in- house is a savings. Commissioner Gordon asked about the reduction of$108,000 in the Manager's budget. She asked if this was the budget for the Public Affairs Personnel Operating Cost. Clarence Grier said $110,000 was for personnel. Frank Clifton said this was only the amount for part of the fiscal year. He said many of the activities were paid for by various departments. He said efforts are being made to track these costs. Commissioner Gordon asked what this total number for the Public Affairs Office would have been on a full year basis. Clarence Grier said this would total about $180,000, and about $100,000 would be toward salary and benefits. He said $80,000 was for operating cost. ■ Finance and Administrative Services p. 135 Finance and Purchasing Division Budget Highlights: • Transferred Asset Management Coordinator (1.0 FTE), from Asset Management Services, to assist with County purchasing duties ($54,660). Budget Division: • The Budget and Management Analyst II position remained vacant for six months and generated $31,000 in county savings. Risk Management Division: • The Risk Manager and Grant Accountant positions remained open for nine months and generated $100,513 in savings. Commissioner McKee expressed appreciation for the efficiency of the Finance Director and his staff. Frank Clifton noted that there is a Risk Management position that has remained unfilled, and this continues to be a hurdle for the department. Commissioner Rich asked if this $100,000 has remained in the budget. Frank Clifton said this falls to the fund balance this year, but it will be budgeted next year. Commissioner Rich asked if that is true with every position. Frank Clifton said every position is budgeted for full salary and benefits every year and most of them remain filled. Internal Service Fund —Vehicle Replacements (Handout provided at June 11, 2013 meeting) Paul Laughton and Jeff Thompson reviewed information from the following memo: