Minutes 06-13-2013 - Laserfiche WebLink

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($9,215). This position will allow for consistent staffing levels at all times and will coincide with the increase in weekend hours. Decrease in existing nonpermanent funds will offset all position costs. The department also requests a 0.125 FTE increase, from 30 to 35 hours, for an Administrative Assistant II ($5,444). This position will offer increased daily support concerning budgetary expenditures, non-permanent scheduling, and establish volunteer program. ■ Operating Reductions: Software maintenance costs have been moved into the IT Department's budget, with the dissolution of the Hyconeechee Library System. ■ Revenue Reductions: Library State Aid revenue will decrease by $17,000, in FY 2013- 14. The N.C. Department of Cultural Resources provided a reduced estimate, after Hyconeechee Regional Library's dissolution, in July 2012. This reduction does not include federal sequestration impacts. Fee Schedule Requests: Please note that increases apply to materials at all Library locations. Additional information about proposed changes is in the Fee Schedule, located in Appendix B. Effective July 1, 2013: Daily fines for overdue literacy bags ($1.00), CDs ($0.20), and periodicals ($0.20). Currently, no fee exists for any of the violations. Effective October 1, 2013: Cost recovery for Inter-Library loans. Cost recovery ($3.00). The current patron cost is $1.00. Carrboro Branch Library— McDougle Middle School: Budget Highlights • No significant budget changes, for FY 2013-14. Cybrary Branch Library Budget Highlights: • No significant budget changes, for FY 2013-14. Commissioner McKee asked if Chapel Hill anticipated the budget increase of$8,600. Frank Clifton said this budget was communicated. Commissioner Dorosin questioned the difference between the provisional departmental request and the manager's recommendation. Lucinda Munger said the difference is in the expanded hours. She said the original budget was based on 64 hours. She said discussions then led to the increase of 4 additional hours and the cost of this in operating funds. Commissioner Price asked about the inter-library loan fees. She questioned whether this pertains to Chapel Hill. Lucinda Munger said this program is done through OCLC, which is a national program. She said these are primarily requests for research related items that can be requested from different libraries within the state. She said there is no official transfer program with the Chapel Hill Library. Chair Jacobs asked where things stand with the interoperability agreement with the Town of Chapel Hill Lucinda Munger said there have been talks with senior library staff regularly to work toward that. She said discussions have centered on issues such as policy alignment, fee structures, and cooperative programming. She said the fee structure in the proposed budget mirrors the Chapel Hill fee structure, so there will be no difference. She said Chapel Hill recently hired a new permanent library director, and there will be further discussions with the new director after the budget process. Chair Jacobs asked about the new software. Lucinda Munger reviewed the new software system and vendor information. She said these systems will eventually be able to communicate effectively with each other. Chair Jacobs said that the agreement with Chapel Hill says that Orange County will meet annually with Chapel Hill to discuss libraries. He said the issue of exchanging books could be addressed at this meeting. Lucinda Munger said this could also be part of the discussions with the new director, once the budget is passed.