Minutes 06-13-2013 - Laserfiche WebLink

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Chair Jacobs said he believes there is money to do both of these things. He said there are entities that would like to use this space for performance space and he thinks it will attract partners once it is built. Commissioner McKee said he is not advocating the Board not to have this meeting space at some point. He is simply suggesting moving it out in the CIP to year 2 or 3. Commissioner Rich said the Board of County Commissioners has been pushing for a permanent meeting space for 15 years, and it continues to be pushed back. She said there is now a good available space; and it is important, for both the Board and the public, to have a solid meeting place and the ability to stream the meetings. Commissioner Price said she is aware that there are other arts entities that would be interested in this space, and she feels that sharing the space is a good idea. Commissioner Gordon clarified that the CIP is the manager's recommended CIP as of March 12, plus all of the changes made during the work sessions. Paul Laughton said, yes, the changes are incorporated in the buff sheets, mainly the highlighted area. He said this document becomes the current CIP. Commissioner Price asked if the schedule for the Southern Orange Library, on page 19, coincides with Carrboro's schedule. Chair Jacobs said Carrboro does not have a schedule. He said only the County has a schedule, and Carrboro simply makes recommendations. He said money in the CIP this year is premature. Commissioner Price questioned how realistic this is, with money in year one and not again until year 4. Frank Clifton said the money in year one is intended for use if the Board of County Commissioners is interested in purchasing a property and beginning the processes and analysis that come with that purchase. Commissioner Price clarified that the amount is $650,000 in year one. She asked if the Board would be able to move forward in year two, in the event that a property was found. Frank Clifton said if a site was found there would be 90 to 120 days of site review and planning. He said that money would initially be spent only on technical feasibility, with capital to follow after that. Commissioner McKee asked how much of the $650,000 would be debt financed. Paul Laughton referred to page 19 and said none of these funds are pay as you go. He said $136,000 would be debt financed and $164,000 is in the project balance. He said there are no savings gained by moving it out. Commissioner Dorosin clarified that this money is a placeholder and does not get spent unless the Board buys a property. Chair Jacobs asked if there is a rule of thumb for how much it costs to borrow. Frank Clifton said these projects are put together into a lump sum for financing to save on the cost of the process. Clarence Grier said $400,000 over twenty years would have $11,000 in interest, based on current rates. Paul Laughton reviewed the finance information from page 102 in the CIP book. Chair Jacobs said $20,000 has been moved up for the HVAC at Efland Community Center. He noted that the center has not been included in the CIP, other than for the HVAC. He said this needs to be re-visited, since the Efland Community Center is one of the oldest community centers. A motion was made by Commissioner Pelissier seconded by Commissioner McKee to adjourn the meeting at 8:08 pm. VOTE: UNANIMOUS BREAK