Minutes 06-13-2013 - Laserfiche WebLink

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to the original CIP, presented on March 12. He said the revision dates are also listed beside each item. Commissioner Gordon said she thought the items were updated later. Paul Laughton said changes were presented and discussed at the May 9 work session, and the May 23 work session, and all of the changes that have been done are on this sheet. Commissioner Gordon noted that some of the changes are not highlighted. Chair Jacob noted that the pages are out of order. Paul Laughton said these are broken into sections and are placed in order of how they were addressed in the work sessions. Commissioner Gordon referred to a discussion on June 11th regarding the CIP and Blackwood Farm Park. She read from the fifth paragraph of this section, regarding the space needs analysis. She said she thought the intent was to do a full space needs assessment. She said $25,000 seems high for just an analysis of a couple of buildings versus a full analysis of departmental needs, office needs, and available buildings. Paul Laughton agreed with Commissioner Gordon and said this $25,000 is for a full space needs analysis, with this just being one component of that. Commissioner Gordon said this needs to be re-worded to include this fact on page 37. Chair Jacobs asked for clarification on what this money will do. Jeff Thompson said the $25,000 funding would be used to do a space analysis study for the whole county. Commissioner McKee referred to page 28 on the buff sheet and said he understands that Orange County Schools (OCS) is no longer interested in using the Whitted space. He said the cost of$1.4 million had been moved to year one. He questioned how much of this is current revenue and how much is borrowed. Paul Laughton said this was to be debt financing in year three, and it was moved to year one. He said it would be a matter of delaying the amount financed during year one, so it would not affect cash funding. Commissioner McKee asked about the $100,000. Paul Laughton said the $100,000 is not financed, but is pay as you go funds. Commissioner McKee said he would like to see the Whitted building pushed out to year 2 or 3. Commissioner Dorosin asked when a meeting room would be finished, if it remains listed in year one as it is on page 28. Jeff Thompson said it would be completed in early June, 2014. Commissioner Dorosin said there are savings to be realized by not having to pay extra for videotaping. He asked for the figure for this. Donna Baker said the savings would equal $1,000 per meeting. Commissioner Rich said staff works hard to set up these rooms for each meeting and it is important to have a permanent meeting space. Commissioner Price asked if OCS has definitely been lost as a partner. Chair Jacobs said nothing has been heard officially from OCS or from Hillsborough. Commissioner Pelissier said there are still opportunities to use Whitted, and the Board needs to take advantage of this facility for a meeting room. She feels that staff and community members will come up with good ideas for additional use of the building. Commissioner Gordon said, given that the majority of the Board wanted the meeting room there, she would defer to whatever the majority decided. She said she understands that only one school board member from OCS voted in favor of using the Whitted meeting facility. Commissioner McKee said, considering the situation for needing additional funding for schools, to move ahead with a Board of County Commissioners meeting room is not a priority for him. He said the choice between teacher assistants and a meeting room is not a hard choice.