Agenda - 10-15-2013 - 5a - Laserfiche WebLink

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12 1 He reviewed the alternate plan which is a fourth meeting layout that shows a 2 smaller permanent board room and then several flex rooms for additional office and 3 meeting space. 4 Ken Redfoot reviewed slides of the interior views. 5 Commissioner Rich asked if there would be a television monitor in front of the 6 podium for the Commissioners view. 7 Ken Redfoot said yes. He said the dais would sit 7 inches higher than the floor 8 in front and could accommodate up to 11 people. 9 He said there would be floor boxes to accommodate electrical and data to the 10 requirements, eliminating or diminishing visual wiring. 11 Commissioner Gordon asked about the large tables. 12 Ken Redfoot said the furniture has not actually been chosen yet. He said if the 13 plan is embraced tonight there will be details on moveable furniture in the future. He 14 said there will be flex spaces on either side for storage of furniture to accommodate 15 changing the room as needed. 16 Commissioner Price asked about the stage. 17 Ken Redfoot said the stage would be elevated, but the plan is simply showing a 18 space for a stage. 19 Ken Redfoot said they could drape dais with materials if a stage was needed for 20 a theatrical production. The meeting room takes top priority. 21 Commissioner McKee asked if the project is still within budget. 22 Ken Redfoot said yes. He said this is on the agenda for the 17`h 23 Chair Jacobs asked if there could be a curtain between the stage and dais if 24 needed. 25 Ken Redfoot said the production company would need to provide their own 26 curtains. He said the Board will not provide the actual stage, but will provide the 27 electrical infrastructure and what the floor can support. 28 Chair Jacobs said this space will not be for traveling road shows but more for 29 events from local churches and other organizations with limited resources. He said he 30 is open to discussion on a movable stage and curtain to accommodate small community 31 groups. 32 Chair Jacobs asked about the distance of the seating in relation to the stage. 33 Frank Clifton said the stage would be only about 12- 18 inches high. 34 Chair Jacobs said he is concerned that the seating rows are too long. 35 Ken Redfoot said this can be loosened to accommodate what Chair Jacobs requested 36 with more aisle space. He said this design is just showing the maximum. 37 Commissioner Gordon asked for details on the flex space. She asked what 38 would be happening in the rooms and what will be on the floors. 39 Ken Redfoot said these will be newly carpeted and painted with technology 40 consistent with the meeting room. He said the flex space is open to uses that would be 41 associated with the Board of County Commissioners meeting room, community events, 42 or future offices. 43 Commissioner Gordon said her understanding is that the Board of County 44 Commissioners will be the primary user. She said that the cultural center is not going to 45 use the space; so she is not sure why accommodations are being made for a theater. 46 Ken Redfoot said the stage is a Board of County Commissioners decision. 47 Commissioner Gordon said the Board of Education has decided not to use the 48 space, and the Town Board has not committed to using it. She said this is a venue for 49 the Board of County Commissioners, and there is no need to provide a temporary stage. 50 She said for the Parks and Recreation programs there is a need for an activity room, 51 and she asked if the flex space could be used for this. 52 She asked if there is any difference between a conference room and a flex 53 space.